2017 Summer Luau

Hosted by Scarlet Aquatics
at the DeNunzio Natatorium, Princeton University

Held under the sanction of USA Swimming

Meet Sanction #

NJ Swimming Sanction #- NJS070817LC

Any changes of the meet information without the approval of the administrative chairman, age group chairman or senior chairman are a violation of the sanction.

It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

Date of Meet:

Saturday-Sunday July 8th-9th, 2017

Location:

DeNunzio Natatorium (directions included), Faculty Road, Princeton University.

Facility Info:

The DeNunzio pool is a 50-meter 8-lane pool with a minimum depth for diving of 9 feet. There is ample seating for spectators.

Pool Certification Statement:

The competition course has not been certified in accordance with 104.2.2C(4). Note that this statement is a required meet announcement statement, and refers to the pre-certification of the pool length measurement in regards to National and World Record swims which may occur in the pool. The fact that this pool is not certified in accordance to 104.2.2C(4) does not impact on the validity of the times achieved in this pool. Times swum at this meet will in fact be entered in SWIMS and are eligible for qualifying for any other USA Swimming sanctioned competition.

Host Team Contact:

Bill Deatly

eliteswimclubnj@comcast.net

Meet Director:

Ellen Mace

609-558-0988

besmarttinc@gmail.com

Meet Referee:

Rob Curry
John Ciulla

rcsauce@yahoo.com
ciulla.john@gmail.com

Admin Officials:

Ellen Mace, John Lister

besmarttinc@gmail.com

Safety Marshall:

Brandy Deatly

eliteswimclubnj@comcast.net

Entry Coordinator:

Be Smartt Inc

609-558-0988

besmarttinc@gmail.com

Entries Open:

Tuesday, May 9, 2017

Entry Deadline:

Saturday June 24th, 2017, at 6 pm

Swimmer Age

Swimmer ages for this meet are as of: July 8th, 2017

Entry Fees:

Individual Entry: $5.00

Meet Course:

Long Course Meters (LCM).

Meet Format:

  • This meet will be run as timed final meet.

  • There will be 10 & 11, 12-13, and 14 & Over events.

  • This meet will follow the NJS Long Course meet entry process for meets without qualifying times (see Entry Info section for details).

  • This meet will be deck seeded with coaches checking in/scratching all swimmers and relays. When a session has been seeded, swimmers will be responsible for reporting to the blocks on their own.

Entry Limits:

Daily: 3 Individual Events
1 Relay Event

Meet: 6 Individual Events
2 Relay Events

Checks Payable To:

Ultimate Athletic Performance LLC

Email Entry Files To:

besmarttinc@gmail.com

Checks/Waivers:

Bring to the first session of the meet where the team is competing.

 

2017 Summer Luau

Saturday July 8th
Facility Opens at 6:55am

Saturday Morning Session #1—14 & Over

Warm-up: 7:00am

Meet Start: 8:05am


Women

Equal/Faster*

Age Group and Event

Equal/Faster*

Men

#1

6:23.49
6:11.59

14 400 IM
15 & Over 400 IM

6:17.49
5:54.09

#2

#3

32.99
32.09

14 50 Freestyle
15 & Over 50 Freestyle

31.89
28.99

#4

#5

1:33.59
1:30.19

14 100 Breaststroke
15 & Over 100 Breaststroke

1:31.29
1:25.29

#6

#7

2:35.09
2:29.19

14 200 Freestyle
15 & Over 200 Freestyle

2:32.99
2:18.39

#8

#9

1:23.39
1:18.99

14 100 Butterfly
15 & Over 100 Butterfly

1:20.29
1:14.29

#10

#11

2:59.39
2:50.09

14 200 Backstroke
15 & Over 200 Backstroke

2:55.29
2:41.99

#12

#13


14 & Over 200 Freestyle Relay


#14

* Qualifying times apply for first 6 days—see Entry Info section.

Saturday Midday Session #2—10-11
“Make 1, Swim 3”

Warm-up: TBA

Meet Start: TBA


Girls

Equal/Faster*

Age Group and Event

Equal/Faster*

Boys

#15

3:47.29
3:15.19

10 200 IM
11: 200 IM

3:47.29
3:15.19

#16

#17

1:32.99
1:17.49

10 100 Freestyle
11 100 Freestyle

1:32.99
1:17.49

#18

#19

49.89
42.49

10 50 Backstroke
11 50 Backstroke

49.89
42.49

#20

#21

48.59
39.99

10 50 Butterfly
11 50 Butterfly

48.59
39.99

#22

#23

2:02.39
1:43.69

10 100 Breaststroke
11 100 Breaststroke

2:02.39
1:43.69

#24

#25


10-11 200 Freestyle Relay


#26

* Qualifying times apply for first 6 days—see Entry Info section.

2017 Summer Luau

Saturday July 8th continued

Saturday Afternoon Session #3—12-13
“Make 1, Swim 3”

Warm-up: TBA

Meet Start: TBA


Girls

Equal/Faster*

Age Group and Event

Equal/Faster*

Boys

#27

3:15.19
2:57.39

12 200 IM
13 200 IM

3:15.19
2:54.69

#28

#29

1:43.69
1:33.59

12 100 Breaststroke
13 100 Breaststroke

1:43.69
1:31.29

#30

#31

42.49
37.99

12 50 Backstroke
13 50 Backstroke

42.49
37.39

#32

#33

39.99
37.59

12 50 Butterfly
13 50 Butterfly

39.99
37.09

#34

#35

1:17.49
1:11.49

12 100 Freestyle
13 100 Freestyle

1:17.49
1:09.89

#36

#37

3:44.39
3:23.69

12 200 Breaststroke
13 200 Breaststroke

3:44.39
3:19.29

#38

#39


12-13 200 Freestyle Relay


#40

* Qualifying times apply for first 6 days—see Entry Info section.

2017 Summer Luau

Sunday July 9th
Facility Opens at 6:55am

Sunday Morning Session #4—14 & Over

Warm-up: 7:00am

Meet Start: 8:05am


Women

Equal/Faster*

Age Group and Event

Equal/Faster*

Men

#41

5:28.99
5:17.79

14 400 Freestyle
15 & Over 400 Freestyle

5:27.39
4:59.89

#42

#43

3:23.69
3:15.69

14 200 Breaststroke
15 & Over 200 Breaststroke

3:19.29
3:04.49

#44

#45

1:11.49
1:09.49

14 100 Freestyle
15 & Over 100 Freestyle

1:09.89
1:03.09

#46

#47

2:57.39
2:50.09

14 200 IM
15 & Over 200 IM

2:54.69
2:38.99

#48

#49

1:22.89
1:19.19

14 100 Backstroke
15 & Over 100 Backstroke

1:20.69
1:13.59

#50

#51

3:04.89
2:59.09

14 200 Butterfly
15 & Over 200 Butterfly

3:01.09
2:44.49

#52

#53


14 & Over 200 Medley Relay


#54

* Qualifying times apply for first 6 days—see Entry Info section.

Sunday Midday Session #5—10-11
“Make 1, Swim 3”

Warm-up: TBA

Meet Start: TBA


Girls

Equal/Faster*

Age Group and Event

Equal/Faster*

Boys

#55

3:23.79
2:48.69

10 200 Freestyle
11 200 Freestyle

3:23.79
2:48.69

#56

#57

1:48.89
1:31:39

10 100 Backstroke
11 100 Backstroke

1:48.89
1:31:39

#58

#59

55.09
47.09

10 50 Breaststroke
11 50 Breaststroke

55.09
47.09

#60

#61

40.89
35.69

10 50 Freestyle
11 50 Freestyle

40.89
35.69

#62

#63

1:56.19
1:31.99

10 100 Butterfly
11 100 Butterfly

1:56.19
1:31.99

#64

#65


10-11 200 Medley Relay


#66

* Qualifying times apply for first 6 days—see Entry Info section.

2017 Summer Luau

Sunday July 9th continued

Sunday Afternoon Session #6—12-13
“Make 1, Swim 3”

Warm-up: TBA

Meet Start: TBA


Girls

Equal/Faster*

Age Group and Event

Equal/Faster*

Boys

#67

2:48.69
2:35.09

12 200 Freestyle
13 200 Freestyle

2:48.69
2:32.99

#68

#69

1:31.39
1:22.89

12 100 Backstroke
13 100 Backstroke

1:31.39
1:20.69

#70

#71

3:22.49
3:04.89

12 200 Butterfly
13 200 Butterfly

3:22.49
3:01.09

#72

#73

47.09
42.79

12 50 Breaststroke
13 50 Breaststroke

47.09
41:59

#74

#75

35.69
32.99

12 50 Freestyle
13 50 Freestyle

35.69
31.89

#76

#77

1:31.99
1:23.39

12 100 Butterfly
13 100 Butterfly

1:31.99
1:20.29

#78

#79

3:20.79
2:59.39

12 200 Backstroke
13 200 Backstroke

3:20.79
2:55.29

#80

#81


12-13 200 Medley Relay


#82

* Qualifying times apply for first 6 days—see Entry Info section.

Meet Schedule

Saturday July 8th

Warm-up

Start

Facility Opens at 6:55am

Session 1

14 & Over

7:00am

8:05am

Session 2

10-11

TBA**

TBA**

Session 3

12-13

TBA**

TBA**

Sunday July 9th

Warm-up

Start

Facility Opens at 6:55am

Session 4

14 & Over

7:00am

8:05am

Session 5

10-11

TBA**

TBA**

Session 6

12-13

TBA**

TBA**

** The schedule for all sessions after the first will be established when all entries have been received and a timeline developed. This will be published on the meet website and e-mailed to the coaches of participating teams at least one week before the meet.


Scoring:

  • Team scoring will not be kept.

Awards:

  • There will be awards for heat winners.

Starts:

  • Fly-over/Over-the-top’ starts will be used during this meet.

Admissions and Programs:

  • Admission will be $10.00 per session. Heat sheets will be online at www.besmarttinc.com (free) and Meet Mobile (subscription required)

Concessions:

  • Food and drink will be available in the Jadwin Gymnasium, next door to the DeNunzio Natatorium.

Vendor:

  • Ultimate Swim Shop will be in attendance.

Entry Info:

  • This meet will accept entries for Gold/Silver level swimmers first.

  • For the first thirteen days, this meet will only be open to NJ Swimming registered athletes.

  • For the first six days starting from the date that the meet is open for entries, NJ Swimming LCM Silver time standards will apply to entries, with make one cut, swim three events (the 400 IM/Freestyle may not be used as a bonus event—swimmers must have achieved the cut time to enter).

  • If the meet or any session within the meet still have room on the seventh day, the time standards will be lifted and the meet will be open to any swimmer registered with NJ Swimming.

  • If any sessions with in the meet are still open on the fourteenth day, then the meet will be opened to any USA Swimming registered athlete.

  • There will be no refunds after the entry deadline except for events that may be scratched from meet by the Entry Coordinator or Meet Director, or as otherwise directed by NJ Swimming. Entries will be acknowledged within 48 hours of receipt.

  • All entries will be accepted on a first come basis until the meet is full.

  • Entry forms, verification forms, waiver release, and fees must be received no later than the first session of the meet where the team competes.

  • Team entries will be considered accepted when the host club accepts the entries.

  • Special Notice: All entry fees must be paid no later than Session Check-in. If a team fails to make payment by that time all their swimmers may be scratched, at the discretion of the Host Team.

Entry Times:

  • New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.

  • All entry times must be in long course meters. Converted times are permitted.

Heat Limited Events:

  • The 400 Freestyle and 400 IM may be limited based on the number of entries received.

  • In the event that swimmers are closed out of these events, they will be offered the opportunity to choose a different event or receive a refund.

  • The coaches of the affected swimmers will be notified by e-mail once all entries have been received.

Swimmer Eligibility:

  • For the first 13 days after entries open, this meet is restricted to New Jersey Swimming registered athletes only. This restriction will be lifted on the 14th day.

  • No swimmer will be permitted to compete unless the swimmer is a member of USA Swimming as provided in Article 302.

  • All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must use an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form.

Host Club

Responsibilities:

  • The host club will provide a single timer in each lane throughout the meet, except for distance events where swimmers will provide their own timers and lap counters.

  • The host club will e-mail entry verification back to the participating clubs.

  • The host club will create a warm-up schedule that will be fair and equal to all teams.

  • The host club will create timing assignments that are fair and equitable with as many teams participating as possible.

  • Warm-up schedules and assignments, and timing assignments will be e-mailed to all participating clubs and posted on the website www.besmarttinc.com no later than 1 week before the meet.

Participating Club

Responsibilities:

  • Participating clubs must help with timing assignments. Timing assignments will be e-mailed to participating clubs and posted on the swim meet website: www.besmarttinc.com 1 week prior to the meet.

  • Participating club parents must stay off the pool deck except for timing assignments.

  • Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary.

Coaches Eligibility:

  • All coaches “on the deck” must be currently registered coach members of USA Swimming. Verification can be in the form of a current USA Swimming membership card or Coaches Pass available thru the USA swimming Deck Pass App.

  • Coaches must show their USA swimming coaching card or Coaches Pass for entrance to facility.

  • All Coaches must have some form of USA coaching credential verification with them at all times.

Officials:

  • Swimming officials from participating teams should contact the meet referee (see page 1) with the sessions when they are able to help.

  • Current USA Swimming and NJS Swimming certification is required for all officials and the Meet Referee will check your cards.

  • All officials must wear the standard white and blue uniform.

  • Officials will be required to work the entire session and will receive free admission.

Meet Format

Waiver:

  • This meet will be run in accordance to current USA Swimming Rules.

  • The host club has the right to change the format of the meet with the approval of the Administrative vice chair and either the Age Group or Senior vice chair. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes include:

  • To allow more swimmers to swim.

  • To conform to facility capacity limits or for facility safety concerns.

  • To condense the meet into smaller time frame.

  • Some of the changes that may be made: 1) add a session, 2) heat limit distance events 3) condense sessions, and 4) eliminate relays.

Warm-up Procedures:

  • Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Teams will be assigned lanes according to the size of their entries, to achieve a fair and comparable warm-up for all swimmers.

  • Swimming Equipment is not allowed in the competition pool during all warm-up sessions. This includes kick boards, hand paddles, and pull buoys.

  • All swimmers must enter the pool feet first from the starting end of the pool.

  • New Jersey Swimming officials will monitor warm-ups.

  • All general warm-up lanes will swim in a counterclockwise direction.

Check-In:

  • All check-in sheets must be turned into the scoring table 35 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through their name and the event number circled with “SCR” next to the circle.

  • Failure to follow this procedure may result in the swimmer(s) being scratched from the session.

No Show Procedure:

  • No penalty will be incurred for an unscratched swimmer who fails to report to the starting blocks for his/her scheduled event. However, the event will be counted toward the swimmer’s maximum allowable swims for that day. The swimmer may be allowed to swim the event in a later heat or a subsequent event if the swimmer is at the starting end of the pool, ready to swim, and an open lane is available. However, the host club will not schedule an additional heat to accommodate the swimmer.

Internet Website Posting:

Internet location for all meet information: http://www.besmarttinc.com

Pre-Meet Information posted on website:

  • Meet Information will be posted on the website.

  • Downloadable Hy-Tek Events list (.HYV file) will be posted on the website.

  • List Teams whose entries have been received.

  • List “heat limited” events psych sheet.

  • List Updated meet schedule.

  • List Warm-up Schedule and Team Warm-up Assignments.

  • List Timing assignments.

Post-Meet Information posted on website:

  • Downloadable Results (Zipped .CL2 & .HY3 files) for TM

  • Printable meet results (.PDF file),

Results:

  • Meet result files for TM will be emailed to all participating teams.

  • Meet results will be posted on the meet website and on the New Jersey Swimming Website: www.njswim.org

USA-S Racing Start Certification Statement:

Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

Audio/Visual Recording Statement:

Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.

USA-S Deck Change Policy Statement:

Deck changes are prohibited.

USA-S Drone Policy Statement:

Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

Meet Requirement

Statement:

In order to be eligible for the NJ Swimming Zone Championship Team or for NJ Swimming Athlete Travel Grants for sectional and national level meets, NJ Swimming policy stipulates certain participation requirements. As a NJ Swimming sanctioned meet, this meet counts toward those participation requirements.

Hotels:

  • Holiday Inn, 100 Independence Way. 609-520-1200 Ask for special rate

  • Staybridge Suites, 4375 Route 1. 609-951-0009 Ask for sports group rate

  • Residence Inn by Marriott, 4225 Route 1. 732-329-9600 Rates include breakfast

  • Princeton Courtyard by Marriott, Route 1 & Mapleton Rd. 609-726-9100 Rates include breakfast

Directions:

Princeton University DeNunzio pool is conveniently located approximately one mile west of Route 1. Turn West onto Route 571 (Washington Avenue). Cross the bridge over Carnegie Lake. At the first light, turn right onto Faculty Road. The pool, followed by the parking lot will be on your left.


2017 Summer Luau

Saturday-Sunday July 8th-9th

Waiver

In consideration of the acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA Swimming, NJ Swimming, Princeton University, Scarlet Aquatic Club, Elite Swim Club, Be Smartt Inc and their staffs for any injuries and/or expenses incurred by me/us at the swim meet, or while on the road to and from the meet. I/we are USA Swimming registered athletes and am/are eligible to compete in all the events I/we have entered.

Meet Verification

I hereby certify that all entered swimmers, and coaches listed on this waiver form, are registered members of USA Swimming. All USA Swimming numbers are correctly listed and unless otherwise noted, are not required to swim unattached (UN) due to the 120 day transfer rule. Also, I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

Club Name/Club Code

Signature of Coach and/or Parent/Guardian

Telephone ________________________ E-Mail Address

Name(s) of Coach(es):

Name/E-Mail/Phone Number of person to contact regarding this entry:

Name/E-Mail/Phone Number of person to contact regarding timers/officials:

Entry Fee Summary: _______ Individual event entries @ $5.00 = $__________
_______ Relay event entries @ $9.00 = $__________
Total: $__________

Make checks payable to: Ultimate Athletic Performance LLC

Article 302.4 of the USA Swimming Rules and Regulations

False Registration: An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with USA Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.


List all Unattached Swimmers:


Unattached Swimmer ______________________________, Unattached Swimmer


Unattached Swimmer ______________________________, Unattached Swimmer


Unattached Swimmer ______________________________, Unattached Swimmer


Unattached Swimmer ______________________________, Unattached Swimmer


Unattached Swimmer ______________________________, Unattached Swimmer


Unattached Swimmer ______________________________, Unattached Swimmer