2017 Summer Blast
Hosted by Scarlet Aquatics
at Newark Academy

Held under the sanction of USA Swimming

Meet Sanction #

NJ Swimming Sanction #- NJS061717SC

Any changes of the meet information without the approval of the administrative chairman, age group chairman or senior chairman are a violation of the sanction.

It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

Date of Meet:

Saturday June 17th, to Sunday June 18th, 2017


Newark Academy, 91 South Orange Avenue, Livingston NJ.

Facility Info:

The Newark Academy Pool is a 25-yard 6-lane pool. The pool uses pedestal style starting blocks, non-turbulent lane lines and a Colorado timing system, including a six-lane scoreboard. The depth at the start end of the pool is 6’ 6”, and the depth at the turn end is 3’ 6”. There is an observation area with bleacher-style seating for 150 spectators. There is an auxiliary gym where swimmers will be accommodated when not swimming.

Pool Certification Statement:

The competition course has not been certified in accordance with 104.2.2C(4). Note that this statement is a required meet announcement statement, and refers to the pre-certification of the pool length measurement in regards to National and World Record swims which may occur in the pool. The fact that this pool is not certified in accordance to 104.2.2C(4) does not impact on the validity of the times achieved in this pool. Times swum at this meet will in fact be entered in SWIMS and are eligible for qualifying for any other USA Swimming sanctioned competition.

Host Team Contact:

Bill Deatly



Meet Director:

Bill Deatly



Meet Referees:

Rob Curry
John Ciulla


Admin Officials:

Jackie Morris, Shari Wiedecker


Safety Marshall:

Brandy Deatly


Entry Coordinator:

Be Smartt Inc



Entries Open:


Entry Deadline:

Saturday June 3rd, 2017 at 6 pm

Swimmer Age

Swimmer ages for this meet are as of: Saturday June 17th, 2017

Entry Fees:

Individual Entry: $4.00

Meet Course:

Short Course Yards (SCY)

Meet Format:

  • This meet will be run as a timed final meet.

  • There will be 12 & Under, and 13 & Over events.

  • There are no qualifying times for this meet.

  • This meet will be deck seeded with coaches checking in/scratching all swimmers. When the seeding has been posted, swimmers will report to the blocks on their own.

Entry Limits:

Daily: 4 Individual events

Meet: 8 Individual Events

Checks Payable To:

Ultimate Athletic Performance LLC

Email Entry Files To:



Bring to the first session of the meet where the team is competing.


2017 Summer Blast

Saturday June 17th
Facility Opens at 6:45am

Morning Session #1—12 & Under

Warm-up: 7:00am

Meet Start: 7:55am


12 & Under Event



100 IM



50 Freestyle



100 Breaststroke



50 Butterfly



100 Backstroke



200 Freestyle


Afternoon Session #2—13 & Over

Warm-up: TBA

Meet Start: TBA


13 & Over Event



200 Freestyle



100 Breaststroke



400 IM



200 Butterfly



100 Backstroke



100 Freestyle


2017 Summer Blast

Sunday June 18th
Facility Opens at 6:45am

Morning Session #3—12 & Under

Warm-up: 7:00am

Meet Start: 7:55am


12 & Under Event



100 Freestyle



50 Breaststroke



100 Butterfly



50 Backstroke



200 IM


Afternoon Session #4—13 & Over

Warm-up: TBA

Meet Start: TBA


13 & Over Event



200 IM



100 Butterfly



500 Freestyle



200 Backstroke



50 Freestyle



200 Breaststroke


Meet Schedule

Saturday, June 17th



Facility Opens at 6:45am

Session 1

12 & Under Events



Session 2

13 & Over Events



Sunday, June 18th



Facility Opens at 6:45am

Session 3

12 & Under Events



Session 4

13 & Over Events



**Session start times to be determined when all entries are received.


Team Scoring will not be kept.


There will be no awards. There will be prizes for heat winners.


Fly-over/Over-the-top’ starts will be used during this meet.

Admissions and Programs:

  • Admission will be $10 per session,

  • Heat sheets will be available online at www.besmarttinc.com and Meet Mobile.

  • There will be no refunds for admission where events are curtailed or canceled due to circumstances beyond the host team’s control.


Food and drink will be available at a concession stand adjacent to the pool.


Ultimate Swim Shop will be on site as the swim equipment vendor for the meet.

Entry Info:

  • There will be no refunds after the entry deadline except for events that may be scratched from meet by the Entry Coordinator or Meet Director, or as otherwise directed by NJ Swimming. Entries will be acknowledged within 48 hours of receipt.

  • All entries will be accepted on a first come basis.

  • Entry forms, verification forms, waiver release, and fees must be received no later than the first session of the meet where the team competes.

  • Team entries will be considered accepted when the host club accepts the entries.

  • Meet Entries will be taken until the meet fills. The host club must stay within the four hour per session rule.

  • Special Notice: All entries fees must be paid no later than Session Check-in. If a team fails to make payment by that time all their swimmers may be scratched, at the discretion of the Host Team.

Entry Times:

  • New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.

  • All entry times must be in short course yards.

Distance Events:

  • In all events of 400 yards or longer, heats may be combined at the discretion of the meet referee, with no empty lanes between genders.

  • Swimmers in the 500 Freestyle must provide their own counters, if desired.

Heat Limited Events

  • None.

Swimmer Eligibility:

  • No swimmer will be permitted to compete unless the swimmer is a member of USA Swimming as provided in Article 302.

  • All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must use an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form.

Host Club


  • The host club will provide a single timer in each lane throughout the meet.

  • The host club will have stopwatches available for volunteers helping to time.

  • The host club will e-mail entry verification back to the participating clubs.

  • The host club will create a warm-up schedule that will be fair and equal to all teams.

  • The host club will create timing assignments that are fair and equitable with as many teams participating as possible.

  • Warm-up schedules and assignments, and timing assignments will be e-mailed to all participating clubs and posted on the website www.besmarttinc.com no later than 1 week before the meet.

Participating Club


  • Participating clubs must help with timing assignments. Timing assignments will be e-mailed to participating clubs and posted on the swim meet website: www.besmarttinc.com 1 week prior to the meet.

  • Participating club parents must stay off the pool deck except for timing assignments.

  • Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary.

Coaches Eligibility:

  • All coaches “on the deck” must be currently registered coach members of USA Swimming. Verification can be in the form of a current USA Swimming membership card or Coaches Pass available thru the USA swimming Deck Pass App.

  • Coaches must show their USA swimming coaching card or Coaches Pass for entrance to facility.

  • All Coaches must have some form of USA coaching credential verification with them at all times.

Meet Format


  • This meet will be run in accordance to current USA Swimming Rules.

  • The host club has the right to change the format of the meet with the approval of the Administrative vice chair and either the Age Group or Senior vice chair. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes include:

  • To allow more swimmers to swim.

  • To conform to facility capacity limits or for facility safety concerns.

  • To condense the meet into smaller time frame.

  • Some of the changes that may be made: 1) add a session, 2) heat limit distance events 3) condense sessions, and 4) eliminate relays.

Warm-up Procedures:

  • Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes.

  • Swimming Equipment is not allowed in the competition pool during all warm-up sessions. This includes kick boards, hand paddles, and pull buoys.

  • All swimmers are entitled to a fair and comparable warm-up. All teams must receive the same opportunities for warm-up lanes, sprint lanes, and pace lanes.

  • All swimmers must enter the pool feet first from the starting end of the pool.

  • New Jersey Swimming officials will monitor warm-ups.

  • All general warm-up lanes will swim in a counterclockwise direction.

  • Warm-up for the 12 & Under sessions will be two 25 minute sessions, or three 20 minute sessions. This will be decided after entries are received.

  • Warm-up for the 13 & Over sessions will be two 30 minute sessions, or three 25 minute sessions. This will be decided after entries are received.


  • All check-in sheets must be turned into the scoring table 35 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through their name and the event number circled with “SCR” next to the circle.

  • Failure to follow this procedure may result in the swimmer(s) being scratched from the session.

No Show Procedure:

  • No penalty will be incurred for an unscratched swimmer who fails to report to the starting blocks for his/her scheduled event. However, the event will be counted toward the swimmer’s maximum allowable swims for that day. The swimmer may be allowed to swim the event in a later heat or a subsequent event if the swimmer is at the starting end of the pool, ready to swim, and an open lane is available. However, the host club will not schedule an additional heat to accommodate the swimmer.

Internet Website Posting:

Internet location for all meet information: http://www.besmarttinc.com

Pre-Meet Information posted on website:

  • Meet Information will be posted on the website.

  • Downloadable Hy-Tek Events list (.HYV file) will be posted on the website.

  • List Teams whose entries have been received.

  • List “heat limited” events psych sheet.

  • List meet schedule, Warm-up Schedule and Team Warm-up Assignments.

  • List Timing assignments.

Post-Meet Information posted on website:

  • Downloadable Results (Zipped .CL2 & .HY3 files) for TM

  • Printable meet results (.PDF file)


  • Meet result files for TM will be emailed to all participating teams.

  • Meet results will be posted on the meet website and on the New Jersey Swimming Website: www.njswim.org

USA-S Racing Start Certification Statement:

Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

Audio/Visual Recording Statement:

Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.

USA-S Deck Change Policy Statement:

Deck changes are prohibited.

USA-S Drone Policy Statement:

Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

Meet Requirement


In order to be eligible for the NJ Swimming Zone Championship Team or for NJ Swimming Athlete Travel Grants for sectional and national level meets, NJ Swimming policy stipulates certain participation requirements. As a NJ Swimming sanctioned meet, this meet counts toward those participation requirements.


  • Courtyard Hanover Whippany, NJ Route 10, Whippany NJ 08981 973-887-8700

  • Hamilton Park Hotel, 175 Park Ave, Florham Park, NJ 07932 973-377-2424

  • Hyatt House, 194 Park Ave, Morristown, NJ 07960 973-971-0008

  • Madison Hotel, 1 Convent Rd, Morristown, NJ 07960 973-285-1800

  • Westin Governor Morris, 2 Whippany Rd, Morristown, NJ 07960 973-539-7300

  • Westminster Hotel, 550 W Mount Pleasant Ave, Livingston, NJ 07039 973-533-0600


  • From I-287: Take Exit 37 onto NJ-24 East towards Springfield. Just under two miles take Exit 2B to Florham Park onto CR-510 (Columbia Turnpike/South Orange Ave). Newark Academy is 4 miles on the left.

  • From GSP: Take Exit 142 (if coming north, just after Union Toll booth, move as far right as possible) to Route 78 West. Take Exit 48 onto Route 24 West. Follow for approximately 5 miles and take Exit 2B towards Florham Park onto CR-510 (Columbia Turnpike/South Orange Ave). Newark Academy is 4 miles on the left.

  • From East: Route 78 West towards Clinton Take Exit 48 to Route 24 West. Follow directions above “From GSP”.

  • From West: Route 78 East to I-287 North. Merge onto NJ-24 East via exit 37 towards Springfield. Follow directions above “from I-287”.

2017 Summer Blast

Saturday-Sunday June 17th-18th

2016 Hall-O-Ween

Saturday, October 8th & Sunday October 9th


In consideration of the acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA Swimming, NJ Swimming, Scarlet Aquatics, Newark Academy, Elite Swim Club, Be Smartt Inc and their staffs for any injuries and/or expenses incurred by me/us at the swim meet, or while on the road to and from the meet. I/we are USA Swimming registered athletes and am/are eligible to compete in all the events I/we have entered.

Meet Verification

I hereby certify that all entered swimmers, and coaches listed on this waiver form, are registered members of USA Swimming. All USA Swimming numbers are correctly listed and unless otherwise noted, are not required to swim unattached (UN) due to the 120 day transfer rule. Also, I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

Club Name/Club Code

Signature of Coach and/or Parent/Guardian

Telephone ________________________ E-Mail Address

Name(s) of Coach(es):

Name/E-Mail/Phone Number of person to contact regarding this entry:

Name/E-Mail/Phone Number of person to contact regarding timers/officials:

Entry Fee Summary: ________________ Individual event entries @ $4.00 = $__________
Total: $__________

Make checks payable to: Ultimate Athletic Performance LLC

Article 302.4 of the USA Swimming Rules and Regulations

False Registration: An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with USA Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.

List all Unattached Swimmers:

Unattached Swimmer _____________________________________, Unattached Swimmer

Unattached Swimmer _____________________________________, Unattached Swimmer

Unattached Swimmer _____________________________________, Unattached Swimmer

Unattached Swimmer _____________________________________, Unattached Swimmer

Unattached Swimmer _____________________________________, Unattached Swimmer

Unattached Swimmer _____________________________________, Unattached Swimmer

Unattached Swimmer _____________________________________, Unattached Swimmer