2009 EIGHTEENTH ANNUAL BERKELEY
AQUATIC CLUB WINTER LONG COURSE INVITATIONAL
NJ SWIMMING
SANCTION NO.: NJ Swimming Sanction # NJS010909LC
Hosted by
BERKELEY AQUATIC CLUB and RUTGERS UNIVERSITY
DATES: Friday,
January 9, 2009
Saturday, January 10, 2009
Sunday, January 11, 2009
Location: Sonny Werblin
Recreation Center
Rutgers University
656 Bartholomew Road
Piscataway, NJ 08854
732-445-0460 (for emergencies ONLY)
The pool is Olympic-sized: 8 lane by 50 meters. The pool uses pedestal-style starting
blocks, with non-turbulent lane lines, and a Colorado Timing system. There are two auxiliary pools, known as
"patio pools" (for warm-up and warm-down), and seating for 1,000
spectators, including 400 chair-backed seats.
The remaining seating is bleacher style. Parking is available in various
Rutgers lots. Please park only where
“SWIM MEET PARKING” signs are posted and follow the instruction of the Rutgers
Security Guards.
MEET DIRECTOR:
Nancy King Contact at rckingjr@comcast.net or 973-376-1783
MEET
REFEREE: Bruce Petersen Contact at Bruce.Petersen@gs.com
MEET MARSHALL: Eric Fucito Contact at ericf7cito@optonline.net
ENTRY
COORDINATOR: Nancy
King Contact at rckingjr@comcast.net or 973-376-1783
376-1783
ENTRY
DEADLINE:
Entries must be received by Monday, December 15,
2008.
All entries will be entered in the order received, regardless of
LSC affiliation, as space allows. Berkeley Aquatic Club must adhere to NJ
Swimming’s four hour per session limit.
Entries will not be accepted after Monday, December 15, 2008.
2.1.Entries will not be
considered complete unless the waiver form is received. In accordance with the 2008 New Jersey
Swimming
rules rules, a non-refundable entry fee of
$5.00 per Senior Event, $4.00 per Age Group Event and
entry and $9.00 per relay event must
accompany the entries.
3.2. Make checks payable to "Blue Streak Aquatic".
MEET FORMAT
WAIVER:
The host club has the right to change the format of
the meet with the approval of the sanctioning chairman and age group or senior
chairman. These changes would be made
for a more efficient swim meet for the swimmers and the host club. Reasons for these changes would be: to allow more swimmers to swim; to conform
to facility capacity limits or for facility safety concerns; to condense the
meet into smaller time frame.
INTERNET
WEBSITE
POSTING:
Meet information and a Hy-Tek event list with time standards,
importable into Team Manager, will be posted on the Berkeley Aquatic Website
and on the New Jersey Swimming website:
www.berkeleyaquatic.org
and www.njswim.org
Psych sheets will be posted on the website no later
than the Tuesday before the meet.
Session by session results will be posted at the end of each day and
final results, in HTML and Word format will be posted by 5 p.m. the Monday
following the meet. A Hy-tek file of
results, including splits, will also be available on the website. Berkeley Aquatic provides all timers and
there is only one warm up session so no warm up or timing schedule will be
posted.
Any changes to the meet format or schedule will be
posted on the websites.
MEET REQUIREMENT
STATEMENT: This meet qualifies as
"one" of the three required meets to be eligible for the New Jersey
SC Zone Championship Team or for New Jersey National Championship
Reimbursement. The times achieved at
this meet are eligible for New Jersey LC Zone teams.
COACHES:
All coaches “on the deck”
must be registered with USANew Jersey Swimming
and be 2009 Members of USA Swimming.
Coaches must show coaching card with background check validation for
entrance to facility. Coaches must show
coaching card before picking up any meet information or
scratch sheets. Coaches must have coaching card visible at
all times while on deck and when entering hospitality area or when asking for
food at concessions.
OFFICIALS:
Participating clubs are requested to provide as many USA-S certified
officials as possible. Please email
Bruce Petersen at bruce.petersen@gs.com. to volunteer. Please
include the days and sessions you are able to work. Officials working any session of the meet must present their 2009
Swimming Officials’ credentials, as well as their 2009 USA Swimming membership
card: (1) to admissions when entering
the building and (2) to the Meet Referee on deck; otherwise, admission will be
charged and the Official will not be eligible to work the meet.
SWIMMER
ELIGIBILITY: Swimmers must be USA-S registered (or other FINA member) in
order to compete in this meet. All
swimmers must be listed in the team’s official entry file in order to
participate in the meet, including relay
only swimmers. Any transfer
swimmer(s) must swim unattached for 120 days from their last competition. Please enter them as a separate team
named: XXXUN where XXX are the first
three letters of your team abbreviation.
Entries for swimmers without valid 2009 USA-S registrations will not be
entered in the meet. NJ Swimming
performs a registration check a few days after the official deadline and
ineligible swimmers will be notified at that time.
All
swimmers must meet the attached time standards. Times converted from Short Course times are allowed.
All swimmers are limited to
a maximum of 3 individual events + 1 relay per day per session.
Age group is determined by
the swimmer's age on Friday, January 9, 2009.
Swimmers entered in more than three (3) individual
events in a preliminary or timed final session and who fail to scratch down to
three or fewer events before the check-in/scratch deadline established for the
session will only be eligible to swim in the first three (3) chronological
events for which the swimmer was entered in that session.
.
SCRATCH
RULE:
The
meet will follow USA rule 207.12.6.D for scratches from finals. In addition, the club of a swimmer who
qualifies for a C, B or A final race and fails to compete in that final during
the last finals session of the meet shall be fined $50 for each occurrence.
MEET FORMAT:
This
meet will be run in accordance with 2008 USA Swimming rules.
All Age
Group events will be swum as timed finals.
Senior individual events, with the exception of the 800 and 1500, will be a trials and finals format with
bonus, consolation and championship finals (fastest 24 swimmers from
preliminaries) held in the evening session.
The 1500 and 800 will be swum as timed finals with the fastest heat swum
in the evening with Finals. The remaining heats will be swum fastest to
slowest, alternating heats of men and women.
Teams are limited to 2 relays per event. All relays are timed finals. The top 16 seeded relays will be swum at
night. All other heats of relays will
be run at the end of the preliminary session prior to the 800 and 1500
Freestyle heats.
SCHEDULE: Senior Trials: Warm-Up: 7:15AM – 8:15AM
Start: 8:15AM
Age
Group Events: Warm-Up: 12:45PM – 1:30PM
Start: 1:30PM
Senior
Finals: Warm-Up 5:00PM
Start: 6:00PM
DOORS OPEN AT 7:00 A.M. - NO EARLIER
WARM UP
PROCEDURES:
All teams will warm up at
the same time. Lanes will not be
assigned. Circle swimming will be in
the counter clock wise direction.
Entry shall be from the starting block end of the pool and must be feet
first entry. At the Meet Referee’s
discretion, Lane 1 may be designated a pace lane and Lanes 6, 7 and 8 may be
designated one way lanes. Relay starts
may not be used. Swimmers may not exit
or enter from the bulkhead end of the pool. The warm-up will be conducted in
accordance with New Jersey Swimming Warm up Policies.
ENTRY TIMES:
All entry times must meet
the attached qualification times.
Please note that there are two separate qualification times for the
distance events, one for members of the New Jersey LSC and one for everyone
else. Times may be converted from short
course times but must be entered as meter times.
CHECK-IN:
All check in sheets must be
turned into the control room 30 minutes after the start of warm up. Swimmers who are present and swimming will
have lines through their names. Swimmers
who are being scratched will have their names circled with “SCR” next to the
circle. Swimmers scratching a single
event will have a line through their names and the event number circled with
“SCR” next to the circle. Please use a
simple line, not a scribble, so that the name can still be
read.
DISTANCE
EVENTS: The Senior 800
and 1500 freestyles are timed final events and will be limited to the fastest
24 entries unless time permits more heats to be swum. The fastest heat of each event will be swum in the finals session. The remaining 2 heats (and any additional
heats) will be swum fastest to slowest, alternating heats of women and men, at
the end of the preliminary sessions on Saturday and Sunday. Swimmers in the 800 & 1500 must provide
their own people to count but Berkeley Aquatic will provide all timers.
Swimmers who enter these two
distance events must prove their qualifying time by listing date and name of
meet on the entry form. There are two
cut-off times for the 800 and 1500 freestyle.
Non-New Jersey swimmers must meet or better the faster cut-off time.
HEAT LIMITED
EVENTS:
The 800 and 1500 are limited
to 3 heats (24 swimmers), unless time permits more heats to be swum. That decision will be made the day of the
meet, after scratches. Psych sheets
will be posted on www.berkeleyaquatic.org. If the meet director suspects that the
number of heats will be limited, she will contact all the clubs with swimmers
entered in the distance events by email, not later than the Tuesday before the
meet. In the event that Berkeley
Aquatic Club limits the number of heats of the distance events and some
swimmers who have previously entered are not allowed to swim, entry fees will
be refunded at the control room after the distance event is seeded and heat
sheets posted.
RELAYS:
All relays must have the
correct four names listed on the relay card in the correct order for that relay
to be eligible. Coaches must turn in
relay cards no later than 30 minutes prior to the event. All swimmers must be
listed in the team’s official entry file in order to participate in the meet, including relay only swimmers. The order of the swimmers and the names may
be changed by notifying the timer in the relay lane or the computer desk but
must be done prior to the start of the heat.
No changes will be made after the relay is swum.
SCORING:
Scoring for the team title
will be through 16 places for Senior events as follows: (20,17,16,15,14,13,12,11,9,7,6,5,4,3,2,1)
for individual events and for relay events
(40,34,32,30,28,26,24,22,18,14,12,10,8,6,4,2).
Scoring for the team title will be through 8 places for Age Group
Individual events as follows: (9,7,6,5,4,3,2,1).
AWARDS: Medals
will be presented to the top 3 finishers in individual events and to the top 3
finishers in relay events. Trophies
will be presented to three teams accumulating the highest scores. Scoring for the team title will be through
16 places for Senior events as follows:
(20,17,16,15,14,13,12,11,9,7,6,5,4,3,2,1) for individual events and for
relay events (40,34,32,30,28,26,24,22,18,14,12,10,8,6,4,2). Scoring for the team title will be through 8
places for Age Group Individual events as follows: (9,7,6,5,4,3,2,1).
ENTRY FEES:
Senior Individual
Events: $5.00
Age Group Individual Events:
$4.00
Relay events: $9.00
ADMISSION AND
PROGRAMS:
Admission will be $6.00 per
morning or afternoon session
Programs will be $15.00 for
psych sheets for the entire meet. If
time allows, heat sheets will be printed after the start of the session and
distributed to anyone who has a program.
Finals admission will be
$5.00 and will include a heat sheet program
ENTRIES:
In
accordance with NJS policy, entries may be submitted by Email to rckingjr@comcast.net or may be mailed to
Berkeley Aquatic Club.
Berkeley Aquatic Club
Winter Long Course Invitational
P.O. Box 215
Berkeley
Heights, NJ 07922
Telephone: (908) 464-0574
All entries must be in
Hy-tek file form.
The meet entry coordinator
will respond to emails within 48 hours.
If you do not receive an email response within 48 hours, assume that
your email has not been received. It is
the emailer’s
responsibility to make sure
that the email is received by the entry coordinator. If you do not receive an email response, you must contact the
entry coordinator by email or phone or mail in your entries. An Entry Summary with a signed NJ Swimming
waiver and a check must accompany or follow each entry. Entries must be submitted in meters times
only but may be converted from yards.
No phone or faxed entries will be accepted. If you are not emailing your entries, overnight or express mail
is recommended, but waive the signature.
It is not necessary to overnight or express mail checks and waivers
which are sent in support of an emailed entry.
Note: Fed-Ex, Airborne and other carriers cannot
deliver to P.O. Boxes. If you mail your
entries directly to our facility and not to our P.O. Box, we may not receive it
in a timely manner and are not responsible.
Please send mail only to our P.O. Box.
Entry Fees must
be paid at the time of entry
RESULTS:
Results will be posted at www.berkeleyaquatic.org
each evening. Results in Word, HTML and
a Hy-Tek file, including splits, suitable for downloading into Team Manager
will be posted the day after the meet.
HOST CLUB
RESPONSIBILITIES:
Berkeley Aquatic Club (BAC)
will provide all timers.
A hospitality room will be
maintained for coaches and officials.
It is located behind the control room on the pool deck.
PARTICIPATING CLUB
RESPONSIBILITIES:
Participating clubs are
encouraged to provide as many officials as possible. Contact Bruce Petersen at Bruce.Petersen@gs.com.
Participating club parents
must stay off the pool deck.
No pets are allowed!!!
CONCESSIONS: Rutgers
University will provide a varied menu of hot and cold refreshments until 5pm
each evening throughout the competition.
VENDOR: The Metro Swim Shop will be
located at the opposite end of the Concourse from the spectator entrance.
HOTELS:
The Berkeley Aquatic Club is pleased
to have the Embassy Suites as our Host Hotel. Rooms have been
blocked with special rates for this meet.
You must mention Berkeley
Aquatics when making your reservation to receive the special rate. The Embassy Suites will offer a hot/cold
buffet breakfast beginning at 6:30 am each morning so that swimmers can eat
breakfast before the meet. The meal is
included in the price of the room. The
Embassy Suites is the closest hotel to the pool.
Click on the site to below for
direct on-line reservations. Remember,
you must mention Berkeley Aquatics to receive the special rate.
http://embassysuites.hilton.com/en/es/groups/personalized/PISNJES-BA2-20080314/index.jhtml
Embassy Suite
121 Centennial Ave.
Piscataway, NJ 08854
(732) 980-0500
Notes:
Room rates include breakfast (A refrigerator and microwave are also available
in
each room)
Rooms must be reserved
by December 11th to receive the special rate.
A 72 hour cancellation notice
applies to all reservations
