Name of Meet

PIRATE SWIM CLUB PRESENTS

NEW JERSEY SWIMMING’S

Mini Championships 2008

AT SETON HALL UNIVERSITY in SOUTH ORANGE, NJ

 

Meet Sanction #:

Sanction by New Jersey Swimming:  #NJS030108BSC

 

Date of Meet:

Saturday March 1, 2008

 

Location:

Seton Hall University’s 8 lane, 25-yard pool, equipped with a Colorado Timing System.

 

Meet Director:

Brian Ippolito, Meet Director, 368 Northfield Avenue, West Orange, NJ  07052

                                Phone: 973-669-8484    E-mail: brian.ippolito@verizon.net

 

Meet Referee:

 John Ciulla, 973-822-1437,  E-mail:ciulla.john@gmail.com

 

Meet Marshall

Marvin Navata, 973-669-0987  E_mail: Guwapo1Ako@aol.com

Entry Coordinator:

Brian Ippolito, Meet Director, 368 Northfield Avenue, West Orange, NJ  07052

                                Phone: 973-669-8484    E-mail: brian.ippolito@verizon.net

 

Entry Deadline:

·         Team entries will not be considered as accepted unless the waiver and entry fees have been received.

·         Entry Deadline Date: SATURDAY, FEBRUARY 23, 2008

·         Mail Entries to: Brian Ippolito, Meet Director, 368 Northfield Avenue, West Orange, NJ  07052

·         If you are not e-mailing your entries, then overnight or express mail is recommended, but waive the signature.

 

Meet Format

Waiver:

The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman.  These changes would be made for a more efficient swim meet for the swimmers and the host club.  Reasons for these changes would be:

·         To allow more swimmers to swim.

·         To conform to facility capacity limits or for facility safety concerns.

·         To condense the meet into smaller time frame.

Some of the changes that can be made: 1) add a session, 2) heat limit distance events, 3) to condense sessions and 4) eliminate relays.

 

Internet Website Posting:

There is no official website for this meet.  Meet Information, Warm-up Assignments, Timing Assignments will be e-mailed and posted at:  www.njswim.org   All information concerning this meet will be e-mailed to all participating clubs.

 

Meet Requirement

Statement:

This meet qualifies as "one" of the three required short course meets to be eligible for the New Jersey SC Zone Championship Team or for New Jersey National Championship Reimbursement.

 

Coaches’ Eligibility:

·         All coaches “on the deck” must be members of USA Swimming.

·         Coaches must have coaching card visible at all times while on deck.

·         Coaches must have a visible coaches card when entering hospitality area or when asking for food at concessions.

 

 

 

Swimmer Eligibility:

·         All swimmers must be members of USA Swimming to enter and compete in this meet.

·         All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events including relays.

·         This is a New Jersey Swimming Championship Meet; only New Jersey Swimming athletes may enter and compete in this meet.

·         All transfer swimmer(s) must swim unattached for 120 days from their last attached competition.  Swimmers must us an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form.

·         There will be 8 & Under, 7 & Under, and 6 & Under events offered.

·         There are no time standards being used in this meet.

·         Swimmers are permitted to enter 5 events, with a maximum of 4 being individual events .

·         Age for this meet is: Saturday March 1, 2008

 

Meet Format:

·         This meet will be run in accordance to current USA Swimming Rules.

·         This meet will be run as a timed final meet

·         This meet will be pre-seeded will all lanes and heats listed on the meet program.

 

Meet Schedule:

·         The building will not open before 7:45 a.m.

·         This meet will have two sessions.

·         Afternoon session starting times will be announced once entries are received and a time line is established!

 

 

Meet Schedule:

 

Saturday March 1, 2008
Building will not Open till 7:45 am

 

Session #1 – Girls’ Events

Warm-up: 8:00-9:00am.

Meet Starts: 9:15am.

Session #2 – Boys’ Events

Warm-up: TBA

#Approximate Warm-up Time: 1:30 pm

Meet Starts:TBA

#Approximate Start Time: 2:45 pm

 

# Approximate Warm-up starting times.

* Starting times for sessions after the first session will be determined after entries are received and a

    time line created!

 

 

Warm-up Procedures:

New Jersey Swimming requires a minimum of 60 minutes of warm-ups for all New Jersey Swim Meets.  All teams must be given a minimum of thirty minutes of warm-ups.

·         Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines.  Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes.

·         All swimmers are entitled to a fair and comparable warm-up.  All teams MUST get the same opportunities for general warm-up lanes, sprint lanes, and pace lanes.

·         All swimmers must enter the pool from the starting end of the pool.

·         New Jersey Swimming officials will monitor warm-ups.

·         All general warm-up lanes will swim in a counterclockwise direction.

·         The warm-up sessions will be two 30-minute warm-ups divided by teams.  There will be designated sprint lanes/pace lanes during the last 10 minutes.

 

Entry Times:

·         New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.

·         All entry times must be in short course yards.

 

Check-In:

·         There is no check in for this meet. The meet is pre-seeded and swimmers will be ushered to their starting blocks from the marshalling area. 

 

Starts:

·         ‘Fly-over’/‘Over-the-top’ starts will NOT be used.

 

Relays:

·         All relays MUST HAVE THE CORRECT FOUR NAMES LISTED AND THE CORECT ORDER for that relay to be eligible.

·         Coaches must turn in relay cards prior to that relay swimming listing correct swimmers names and correct order.

·         Relays will be pre-seeded and teams will report to the block.

        The 8 & Under 100 Yard Relays will start ands finish at the diving end of the pool.  The   

        2nd and 4th swimmers will start from in the water holding onto the wall until the

        previous swimmer touches.

Scoring:

·         Team Scoring will not be kept.

 

Awards:

·         MEDALS will be awarded to the top 8 individuals in each individual event.  Medals will be awarded to the top 3 relays.

 

Entry Fees:

·         Individual Entry Fee:  $4.00

·         Relay Entry Fee:  $8.00

·         Make checks payable to:  PIRATE SWIM CLUB

 

Admissions and

Programs:

·         Admission will be $6.00 for entire day. 

·         Cost of Program will be $6.00 for the entire meet.

 

Entries:

·         In accordance with NJS policy, team entries may be submitted by E-mail to: brian.ippolito@verizon.net

·         All entries must be Hy-Tek program entries either on a 3 1/2" diskette or as an attached file to an e-mail.

·         The meet entry coordinator will respond to e-mails entries within 48 hours.  If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the e-mailer’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail.  If you do not receive an e-mail response, you must contact the entry coordinator by email or phone or mail in your entries.

·         An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each mailed entry.

·         Accuracy of seed times is essential.  Incomplete entries will not be accepted.

·         Deck entries will not be accepted.  No phone or faxed entries will be accepted.

 

Results:

·         All Teams are asked on the meet Summary whether they want results mailed or e-mailed.

·         Results can be ordered from the admission table. For a cost of $10.00

 

Host Club

Responsibilities:

The host club responsibilities:

·         The host club will provide a single timer in each lane through out the meet.

·         The host club will have stopwatches available for volunteers helping to time.

·         The host club will e-mail all club entries back to the participating clubs.

·         The host club will create a warm-up schedule that will be fair and equal to all teams.  This warm-up schedule will be e-mailed to all participating clubs no later than 72 hours before the meet.

·         The host club will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs no later than 72 hours before the meet.

 

Participating Club

Responsibilities:

·         Participating clubs must help with timing assignments.  Timing assignments will be e-mailed to participating clubs 72-hours prior to the meet.

·         Participating club parents must stay off the pool deck except for timing assignments.

·         Participating clubs should help with officiating whenever possible.  List the club contact for club officials on the meet summary.   Any of your club’s officials that can help with officiating should contact John Ciulla at 973-822-1437.  Their assistance will be greatly appreciated.  Please list a contact person for officials on your meet summary.

 

Concessions:

Food and Beverages will be available at reasonable costs.

 

Vendor:

Swimskin will be selling merchandise on Saturday.

Directions:

From the Garden State Parkway North or South take exit 145 to Rt. 280 West to the Day St. exit.  Come Up the ramp and go through the 1st light and the make 2 consecutive lefts and then the 1st right, Center St.  Proceed straight for approximately 1.8 miles.  This will bring you to South Orange Avenue.  Proceed  directly across to the main gate of the University.  The 1st large building on the left is the Recreation Center.  Park in the vicinity and enter the building from the front.

 

 

 

 

     ORDER OF EVENTS

Saturday, March 1st, 2008

 

MORNING SESSION: GIRLS 8 & UNDER ONLY!

Warm-ups: 8:00-9:00 a.m.    Meet Start 9:15 a.m.

 

AFTERNOON SESSION: BOYS 8 & UNDER ONLY!

Warm-ups: Approximately 1:30pm-2:30pm Meet Start: 2:45pm

 

 

Girls

Evt. #

Age Group

Event

Boys

Evt. #

#1

8 & Under - 100 yd. Free Relay

#2

#3

8 & Under - 50 yd. Freestyle

#4

#5

6 & Under – 25 yd. Freestyle

#6

#7

8 & Under – 100 yd. Butterfly

#8

#9

7 & Under - 25 yd. Freestyle

#10

#11

8 & Under - 25 yd. Freestyle

#12

#13

8 & Under – 50 yd. Backstroke

#14

#15

6 & Under – 25 yd. Backstroke

#16

#17

8 & Under – 100 yd. Breaststroke

#18

#19

7 & Under – 25 yd. Backstroke

#20

#21

8 & Under – 25 yd. Backstroke

#22

#23

8 & Under – 50 yd. Breaststroke

#24

#25

8 & Under – 100 yd. Backstroke

#26

#27

7 & Under – 25 yd. Breaststroke

#28

#29

8 & Under – 25 yd. Breaststroke

#30

#31

8 & Under – 50 yd. Butterfly

#32

#33

8 & Under - 100 yd. Freestyle

#34

#35

7 & Under – 25 yd. Butterfly

#36

#37

8 & Under – 25 yd. Butterfly

#38

#39

7 & Under – 100 yd. Ind. Medley

#40

#41

8 & Under – 100 yd. Ind. Medley

#42

#43

8 & Under - 100 yd. Medley Relay

#44

 

    PIRATE SWIM CLUB PRESENTS

MINI CHAMPIONSHIPS 2008

Saturday  March 1, 2008

 

***WAIVER***

 

In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against New Jersey Swimming, Seton Hall University, Swimskin and Pirate Swim Club and their staff for any injuries and/or expenses occurred by me/us at the swim meet, or while on the road to and from the meet.  I/we are bona fide amateur athletes and eligible to compete in all the events I/we has entered.

 

NAME OF CLUB:                ________________________________________________________________

 

USS CLUB ABBREVIATION:         ___________________

 

SIGNATURE OF CLUB OFFICIAL, COACH, AND/OR PARENT OR GUARDIAN:

 

_________________________________________________________________________________ (Print Name)

 

__________________________________________________________________________________ (Signature)

 

__________________________________________________________________________________ (Address)

 

__________________________________ (Telephone) _____________________________________ (E-mail)

 

NAME (S) OF COACHES:   _________________________________________

 

 

LOCATION OF CLUB:      _______________________________(City) _______________________(State)

 

NAME/PHONE NUMBER/ AND E-MAIL  OF PERSON TO CONTACT REGARDING THIS ENTRY:

 

______________________________________________________________________________________

 

NAME/PHONE NUMBER/ AND E-MAIL OF PERSON TO CONTACT REGARDING TIMERS/OFFICIALS:

 _____________________________________________________________________________________

 

NAME/PHONE NUMBER/AND E-MAIL/ AND ADDRESS OF PERSON TO RECEIVE FINAL RESULTS:

 _____________________________________________________________________________________

 

                                 

 Entry Fee summary:           # _________Individual Event Entries @ $4.00 = _________________

 

                                               #________Relay Event Entries @ $8.00 =_____________________

 

                 TOTAL ENTRY FEES = ____________________

       

         ALL CHECKS TO BE MADE PAYABLE TO:  PIRATE SWIM CLUB

 

New Jersey Swimming, Inc.

Meet Verification Form

 

Club Name__________________________________Club  Code_________________________________

 

Coach’s Name_______________________________Phone #___________________________________

 

E-Mails’ Address______________________________________________________________________

 

Final Results Mailed to:_________________________________________________________________

 

Address______________________________________________________________________________

 

NewJersey

 

                                          

I hereby certify that all swimmers and coaches listed on the Master Entry Sheet or hard copy with disk entries, for ‘Pirate Swim Club NJ Swimming Mini Championships’ to be held on March 1, 2008 at Seton Hall University are registered members of New Jersey Swimming/United States Swimming. All United States Swimming numbers are correctly listed and, unless otherwise noted, are not required to swim unattached (UN) due to the 120 day transfer. Also I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

 

 

Signature___________________________________Date_________________________

(Signature can be photocopied)

 

 

Article 302.4 of the United States Swimming Rules and regulations.

 

False Registration: An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with United States Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.

UNATTACHED SWIMMERS:     

 

 (1) _________________________________________  (2) ______________________________________

 

(3) _________________________________________  (4)_______________________________________

 

(5) __________________________________________(6)_______________________________________