MCSC Intra-Squad Meet Saturday, October 27, 2007 – Meet Info.

Volunteer Sign-Up email meetdirector@mcscnj.com

POSITION	NAME(s)	Min # Of and Responsibility	Meet Time
Meet Director	Michele Shaffer / Jeff Stiles	1 Coordinates everyone below plus liaison with the coaches and Jeff. You’ll get and send a lot of emails between now and the meet.
Program Director	Terri Barrow	1 Coordinates set-up & printing
Entry Coordinator	Jeff Stiles	1 (Handles Meet Availability)
Activities Director(s)		4 Sets up activities and keeps swimmers busy in the gym between events.
Meet Referee	John Ciulla	1
Starter / Chief Judge	John Ciulla, Todd Harris	2	10:15, end of 1^st floor hall past benches.
Officials	Kim Good (thanks Greg), Stephen Barrow, Mae Chang	3 to 15	10:15, end of 1^st floor hall past benches.
Admissions & Programs / Meet Marshal’s (different jobs but the same people for this meet)	Deb Koppelmann, Irene Cramer	3 Since admission is free, this should be easy. Hand out Programs (1 per family), though there will be a little more work than this sounds like. Also, throughout the meet, monitor the gym, halls, locker rooms and pool deck for safety and behavior.	9:45, Pool Building Atrium
Head Timer	Lynne Zaug	1	10:15, near pool office.
Timers	Alicia Morell, Alex Krynicki, Rosa Rose, Jackie Scillia, Ellen Wisolmerski, Donna Finkelstein, Steve Vilchinsky, Mike Koppelmann, Ralph Rose, Lyle, Micelle Trinco, Plum, Tom Stadler, Joan Zheng, Fred Andlauer, Julie Cohen, Nancy O’Shaughnessy	Minimum of 14, 28 are better, to split the work up. Instructions will be provided.	10:25, near pool office.
Runners	Lauren Hopf, Pam Handen, Lauren (Allie’s sister)	3 Liaison between Timers and Systems	10:40, Scorers table.
Event Marshal’s	Princy Cummis, Kathy Hermes (or T), Rajiv Khosla (or T)	5 Set up swimmers by lane and event, marshal down to far side pool deck on benches. Lane 6 swimmer should be first in line.	10:20, Below the scoreboard.
Colorado & MM Systems Coordinator	Al, Jeff or Todd?	1 We’ll be prepared to go manually or automated.	10:15, Scorers table
Colorado & MM Systems Assistants	Kohaut, Kit Hall, Scully (or T)	6 Parents with experience or wanting to learn the system for future MCSC Hosted meets. (Don’t worry. This will be easy for you.)	10:15, Scorers table
Awards	Christine Hasenbein (or T), Tracey Metz (or T), Kathy Heher, Christine Demirel	3 Split supply of “Heat Winner” and “Star Swimmer” ribbons. The 3 Award volunteers split 6 lanes; hand out ribbons only to the 10&U swimmers in the Freestyle events, as they exit pool after their events. If we’re able to, after individual events finish, sort 1^st, 2^nd & 3^rd ribbons by labels.	10:30, far end of pool at awards table.
Set-Up	Dorothy Remler, Ellen Rosen	4 Set up some tables & chairs, get a couple of lane counters to use as event marshaling signs, set up equipment to be handed out/sold. See Jeff for further instructions.	9:45, Atrium
Clean-Up			Everyone cleans up everything!
Photographer	Lina Decker	1	Get action shots of every swimmer in every event! Good luck.
Concessions/ Tailgate (TBD)		TBD
I’ll do whatever is needed volunteers
Coaches		Scratch Sheets due by 10:20 and all that other coaching stuff.	10AM, with Jenn

The current plan is:

Everyone should enter via the atrium entrance.

Swimmers can begin arriving as early as 9:45 and drop their bags, snacks, etc in the old gym.

It is every swimmer and parents responsibility that everyone cleans up after themselves and that the entire area is cleaned up after the meet.

All swimmers should report to the Coach in the old gym when they arrive, to check in.

All swimmers should have flip-flops or other footwear to move between the old gym and the pool.

There will be 2 25-minute warm ups and each swimmer will be assigned to one of the warm ups when they check in.

Heat sheets (what heat and lane) will be posted by 10:45.

The meet events will begin at 11AM and is expected to go until about 2:30.

Marshalling of the swimmers to their events will take place under the scoreboard or by the lifeguard stand on the pool deck.

Once the meet begins, swimmers should only leave the pool deck after they check to see what event is being marshaled.

As long as they have time, they can go to their bags for a snack, rest rooms etc, but should return to the deck.

Swimmers should only bring their towels, a tee shirt and water to the pool deck (no food).

Name of Meet	MORRIS COUNTY SWIM CLUB PRESENTS OIM October Intrasquad Meet 2007 AT Morristown-Beard School, NJ
Meet Sanction #:	N/A
Date of Meet:	Saturday, October 27, 2007 10AM – 2:30PM
Location:	Morristown Beard’s pool is a 6 lane, 25-meter pool, equipped with a Colorado Timing System.
Meet Director:	TBD
Meet Referee:	John Ciulla
Meet Marshal:	TBD
Entry Coordinator:	TBD
Entry Deadline:	All MCSC active members will be included. If you can’t make the meet, let the coaches know by October 18th at http://mcscnj.com/meetavailability.html.
Meet Format Waiver:	The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman. These changes would be made for a more efficient swim meet for the swimmers and the host club. Reasons for these changes would be: · To allow more swimmers to swim. · To conform to facility capacity limits or for facility safety concerns. · To condense the meet into smaller time frame. Some of the changes that can be made: 1) add a session, 2) heat limit distance events, 3) to condense sessions and 4) eliminate relays.
Internet Website Posting:	www.mcscnj.com Information to be posted will include but not limited to: Pre Meet -Meet Announcement -Hy-Tek Team Manager Events file -Warm-up Schedule & Timing Assignments -List of Teams Entered into Meet Post Meet -Meet Results
Meet Requirement Statement:	N/A
Coaches Eligibility:	· All coaches “on the deck” must be members of USA Swimming. · Coaches must have coaching card visible at all times while on deck. · Coaches must have a visible coaches card when entering hospitality area or when asking for food at concessions.
Swimmer Eligibility:	· All swimmers must be members of USA Swimming to enter and compete in this meet. · All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events including relays. · Only New Jersey Swimming athletes may enter and compete in this meet. · All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must use an UN- (New Team Alpha Code) as their team affiliation. · All Unattached swimmers must be listed on the team’s official waiver entry form. · New Jersey Swimming only allows swimmers to compete in 3 individual events per day. · There are no minimum time standards to enter any event in this meet
Meet Format:	· This meet will be run in accordance to 2007 USA Swimming Rules. · This meet will be pre-seeded. No deck entries will be permitted. · This is a timed final meet.

Meet Schedule:

Saturday, December 9, 2006		Warm-up	Start
Session #1	All	10:00-10:50 AM	11:00 AM

Warm-up Procedures:	· Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes. · All swimmers are entitled to a fair and comparable warm-up. All teams MUST get the same opportunities for general warm-up lanes, sprint lanes, and pace lanes. · All swimmers must enter the pool from the starting end of the pool. · New Jersey Swimming officials & Meet Marshall will monitor warm-ups. · All general warm-up lanes will swim in a counterclockwise direction. · The warm-up session will be 2 25-minute warm-ups. Teams will be designated lane(s) in which to warm-up in. Sprints are reserved for the last 5 minutes of warm-ups.
Entry Times:	· New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time. · All entry times must be in short course meters.
Check-In:	· All check-in sheets must be turned into the scoring table 15 minutes before the start of each session. Swimmers that are swimming will have a line through their name. Swimmers that are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle. · All distance events will have a positive check-in that will be posted at the scoring table or the control room.
Starts:	‘Fly-over’ or ‘Over-the-top’ starts will be used at the discretion of the Meet Director.
Admissions and Programs:	· Admission will be free! Hopefully we’ll have a Program available.
Entries:	· All MCSC active members will be included. If you can’t make the meet, let the coaches know by November 30^th at http://mcscnj.com/meetavailability.html. · Accuracy of seed times is essential. Incomplete entries will not be accepted. · Deck entries will not be accepted. No phone or faxed entries will be accepted.
Results:	· Results will be available at www.mcscnj.com.
Host Club Responsibilities:	The host club responsibilities: · The host club will provide a single timer in each lane through out the meet. · The host club will have stopwatches available for volunteers helping to time. · The host club will create a warm-up schedule that will be fair and equal to all teams The host club will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs no later than 72 hours before the meet.
Participating Club Responsibilities:	· Participating clubs must help with timing assignments and all other volunteer activities. See the sign-up sheet below. Participating club parents must stay off the pool deck except for required volunteer assignments. · Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary. Any of your club’s officials that can help with officiating should contact John Ciulla at John.Ciulla@pfizer.com. Their assistance will be greatly appreciated. Please list a contact person for officials on your meet summary.
Concessions:	Food and Beverages will be available … via the vending machines.
Vendor:	N/A
Directions:	DIRECTIONS TO MORRISTOWN BEARD: · Hopefully, you all know how to get there by now! ACCOMMODATIONS: · There is no need to campout the night before. Please stay at your own homes.

MCSC OIM 2007

ORDER OF EVENTS

SATURDAY, October 27, 2007

SESSION #1:

Warm –Up: 10:00 AM Meet Starts: 11:00 AM

1 Girls 8 & Under 100 IM

2 Boys 8 & Under 100 IM

3 Girls 10&U 100 IM

4 Boys 10&U 100 IM

5 Girls 11-12 100 IM

6 Boys 11-12 100 IM

7 Girls 13-99 200 IM

8 Boys 13-99 200 IM

9 Girls 8 & Under 25 Freestyle

10 Boys 8 & Under 25 Freestyle

11 Girls 9-10 50 Freestyle

12 Boys 9-10 50 Freestyle

13 Girls 11-12 50 Freestyle

14 Boys 11-12 50 Freestyle

15 Girls 13-99 100 Freestyle

16 Boys 13-99 100 Freestyle

17 Girls 8 & Under 25 Backstroke

18 Boys 8 & Under 25 Backstroke

19 Girls 9-10 50 Backstroke

20 Boys 9-10 50 Backstroke

21 Girls 11-12 50 Backstroke

22 Boys 11-12 50 Backstroke

23 Girls 13-99 100 Backstroke

24 Boys 13-99 100 Backstroke

25 Girls 8 & Under 25 Breaststroke

26 Boys 8 & Under 25 Breaststroke

27 Girls 9-10 50 Breaststroke

28 Boys 9-10 50 Breaststroke

29 Girls 11-12 50 Breaststroke

30 Boys 11-12 50 Breaststroke

31 Girls 13-99 100 Breaststroke

32 Boys 13-99 100 Breaststroke

33 Girls 8 & Under 25 Butterfly

34 Boys 8 & Under 25 Butterfly

35 Girls 9-10 50 Butterfly

36 Boys 9-10 50 Butterfly

37 Girls 11-12 50 Butterfly

38 Boys 11-12 50 Butterfly

39 Girls 13-99 100 Butterfly

40 Boys 13-99 100 Butterfly

41 Girls 8 & Under 100 Freestyle Relay

42 Boys 8 & Under 100 Freestyle Relay

43 Girls 9-10 200 Freestyle Relay

44 Boys 9-10 200 Freestyle Relay

45 Girls 11-12 200 Freestyle Relay

46 Boys 11-12 200 Freestyle Relay

47 Mixed 13-99 200 Freestyle Relay