Note CHANGE to Sessions 3 & 5 (See new order of events at bottom of document):

Saturday, November 18, 2006

Warm-up

Start

Session #1

Open 1000 Free+ & 400 IM

  12:00 pm

12:35 pm

 

Session #2

12 & Unders Girls & Boys

2:15 pm

3:30 pm

 

Sunday, November 19, 2006

Warm-up

Start

Session  #3 & #5

15 & Older & 13 & 14 Girls & Boys

  7:00 a.m.

  8:05 a.m.

 

Session  #4

Open 500 Free++

              11:00 am       

11:30 am

 

 

 

 

 

 

 

 

Name of Meet

ELITE SWIM CLUB PRESENTS

NEW JERSEY SWIMMING’S

DISTANCE DERBY 2006

AT NEWARK ACADEMY in LIVINGSTON, NJ

Meet Sanction #:

Sanction by New Jersey Swimming:  #NJS111806SC

Date of Meet:

Saturday, November 18 and Sunday, November 19, 2006

Location:

Newark Academy’s pool is a 6 lane, 25-yard pool, equipped with a Colorado Timing System.

Meet Director:

Bill Deatly, Meet Director, 32 Prospect Street, Summit, NJ  07901

                                Phone: 908-273-6542   (Please call before 10:00 pm)

                             E-mail: eliteswimclubnj@comcast.net                            

Meet Referee:

Keith Scott 973-729-1341  JKDLJScott@earthlink.net

Meet Marshal:

Brandy Deatly, brando32@comcast.net

Entry Coordinator:

Bill Deatly, Meet Director, 32 Prospect Street, Summit, NJ  07901

                                Phone: 908-273-6542    E-mail: eliteswimclubnj@comcast.net

Entry Deadline:

·         Entries will be considered accepted upon receipt by Meet Director of entries, waiver, meet verification form and entry fees. The last date of receipt by the Meet Director of any of these items will be the controlling date as to order of teams accepted (or not accepted) into the meet.

·         Entry Deadline Date: SATURDAY, NOVEMBER 11, 2006

·         Email entries to: eliteswimclubnj@comcast.net

·         Mail hard copies to: Bill Deatly, Meet Director, 32 Prospect Street, Summit, NJ  07901

·         If you are not e-mailing your entries, then overnight or express mail is recommended, but waive the signature.

·         It is not necessary to use overnight or express mail to send hard copy and check that are sent in support of an e-mailed entry.

Meet Format

Waiver:

The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman.  These changes would be made for a more efficient swim meet for the swimmers and the host club.  Reasons for these changes would be:

·         To allow more swimmers to swim.

·         To conform to facility capacity limits or for facility safety concerns.

·         To condense the meet into smaller time frame.

Some of the changes that can be made: 1) add a session, 2) heat limit distance events, 3) to condense sessions and 4) eliminate relays.

Internet Website Posting:

Both: http://www.eliteswimclub.org & http://www.besmarttinc.com in addition to NJ Swimming’s website of njswim.org

Information to be posted will include but not limited to:

Pre Meet

   -Meet Announcement

   -Hy-Tek Team Manager Events file

   -Warm-up Schedule & Timing Assignments

   -List of Teams Entered into Meet

Post Meet

    -Meet Results

Meet Requirement

Statement:

This meet qualifies as "one" of the three required short course meets to be eligible for the New Jersey SC Zone Championship Team or for New Jersey National Championship Reimbursement.

Coaches Eligibility:

·         All coaches “on the deck” must be members of USA Swimming.

·         Coaches must have coaching card visible at all times while on deck.

·         Coaches must have a visible coaches card when entering hospitality area or when asking for food at concessions.

Swimmer Eligibility:

·         All swimmers must be members of USA Swimming to enter and compete in this meet.

·         All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events including relays.

·         Only New Jersey Swimming athletes may enter and compete in this meet.

·         All transfer swimmer(s) must swim unattached for 120 days from their last attached competition.  Swimmers must use an UN- (New Team Alpha Code) as their team affiliation.

·         All Unattached swimmers must be listed on the team’s official waiver entry form.

·         New Jersey Swimming only allows swimmers to compete in 3 individual events per day.

·         There are no minimum time standards to enter any event in this meet

Meet Format:

·         This meet will be run in accordance to 2006 USA Swimming Rules.

·         USA Swimming Scratch Rule will be in affect.  This meet will be deck seeded with coaches checking in/scratching all swimmers. 

·         This is a timed final meet. 

 

Meet Schedule:

 

Saturday, November 18, 2006

Warm-up

Start

Session #1

Open 1000 Free+ & 400 IM

  12:00 pm

12:35 pm

 

Session #2

12 & Unders Girls & Boys

TBA–After Session #1

60 minutes*

 

Sunday, November 19, 2006

Warm-up

Start

Session  #3

15 & Older Girls & Boys

  7:00 a.m.

  8:05 a.m.

 

Session  #4

Open 500 Free++

TBA–After Session #1

30 minutes*

 

Session  #5

13-14 Girls & Boys

TBA–After Session #2

60 minutes*

 

 

* Starting times for sessions after Session #2,  #4 & #5 will be determined after entries are received and a time line is created!

 

TBA - Starting time for warm-ups will be determined once entries are received.  Starting times for sessions to

           be provided by email & posted on the websites within 24 hours of Entry Deadline Date

  *     - Warm-ups will be determined as to time and length once entries are received

+    - This event will be run fastest to slowest alternating girls and boys. Meet Director reserves the

         right to combine heats of Girls & Boys. Event will be limited to no more than 30 swimmers

++    This event will be run fastest to slowest alternating girls and boys. Meet Director reserves the

         right to combine heats of Girls & Boys. Event will be limited to no more than 60 swimmers.

      

Teams will notified by email within 72 hours of receipt of entries if event limited heats are closed out. Refund checks will be provided to teams before and/or at the meet.

 

 

Warm-up Procedures:

New Jersey Swimming requires a minimum of 60 minutes of warm-ups for all New Jersey Swim Meets.  All teams must be given a minimum of thirty minutes of warm-ups.

·         Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines.  Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes.

·         All swimmers are entitled to a fair and comparable warm-up.  All teams MUST get the same opportunities for general warm-up lanes, sprint lanes, and pace lanes.

·         All swimmers must enter the pool from the starting end of the pool.

·         New Jersey Swimming officials & Meet Marshall will monitor warm-ups.

·         All general warm-up lanes will swim in a counterclockwise direction.

·         The warm-up sessions (including Finals) will be two 30-minute warm-up sessions. Teams will be designated a session & lane(s) in which to warm-up in. Teams are encouraged to use their own warm-up lanes to sprint. If necessary, sprint lanes/pace lanes during the last 10 minutes of each 30 minute session will be designated.

Entry Times:

·         New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.

·         All entry times must be in short course yards.

Check-In:

·         All check-in sheets must be turned into the scoring table 30 minutes before the start of each session.  Swimmers that are swimming will have a line through their name.  Swimmers that are being scratched will have their names circled with a “SCR” next to the circle.  Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle.

·         All distance events will have a positive check-in that will be posted at the scoring table or the control room.

Starts:

‘Fly-over’ or ‘Over-the-top’ starts will be used at the discretion of the Meet Director.

Distance Events

·         The 500/1000 yard Freestyle events will be run fastest to slowest.

·         The 500/1000 yard Freestyle events will alternate women and men.

·         Heats will be combined (including Men & Women) to consolidate a heat if necessary.

·         Swimmers must have their own timer and counter.

Scoring:

No scoring will be kept.

Awards:

·         MEDALS will be awarded to the top 6 finishers of each event

·         There will be no Age Group Awards for the Open Events

·         Award (Derby) will also be given to each heat winner of each event.

Entry Fees:

·         Individual Entry Fee:  $3.00   Make checks payable to:  ELITE SWIM CLUB

Admissions and

Programs:

·         Admission will be $5.00 for each session. 

·         Cost of Program will be $5.00 for the entire meet.

Entries:

·         In accordance with NJS policy, team entries may be submitted by E-mail to: eliteswimclubnj@comcast.net

·         All entries must be Hy-Tek program entries either on a 3 1/2" diskette or as an attached file to an e-mail.

·         The meet entry coordinator will respond to e-mails entries within 48 hours.  If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the e-mailer’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail.  If you do not receive an e-mail response, you must contact the entry coordinator by email or phone or mail in your entries.

·         An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each mailed entry.

·         Accuracy of seed times is essential.  Incomplete entries will not be accepted.

·         Deck entries will not be accepted.  No phone or faxed entries will be accepted.

Results:

·         All Teams are asked on the meet Summary whether they want results mailed or e-mailed.

·         Results can be ordered from the admission table. For a cost of $10.00

Host Club

Responsibilities:

The host club responsibilities:

·         The host club will provide a single timer in each lane through out the meet.

·         The host club will have stopwatches available for volunteers helping to time.

·         The host club will e-mail all club entries back to the participating clubs.

·         The host club will create a warm-up schedule that will be fair and equal to all teams.  This warm-up schedule will be e-mailed to all participating clubs no later than 72 hours before the meet.

        The host club will create timing assignments that are fair and equitable with as many teams

        participating as possible. These timing assignments will be e-mailed to all participating

        clubs no later than 72 hours before the meet.

Participating Club

Responsibilities:

·         Participating clubs must help with timing assignments.  Timing assignments will be e-mailed to participating clubs 72-hours prior to the meet.

·         Participating club parents must stay off the pool deck except for timing assignments.

·         Participating clubs should help with officiating whenever possible.  List the club contact for club officials on the meet summary.   Any of your club’s officials that can help with officiating should contact Keith Scott at KDLJScott@earthlink.net.  Their assistance will be greatly appreciated.  Please list a contact person for officials on your meet summary.

Concessions:

Food and Beverages will be available at reasonable costs.

Vendor:

Swimming Etc. (outside vendor) will be selling merchandise on Saturday and Sunday.

 

 

 

 

 

 

Directions:

DIRECTIONS TO NEWARK ACADEMY:

·         From North:  I-287 South toward Morristown-Somerville. Merge onto NJ-24 East via exit 37 towards Springfield. Just under two miles take Exit 2B toward Florham Park onto CR-510 (CR-510=Columbia Turnpike=South Orange Avenue). Newark Academy is 4 miles on the left.

·         From South #1: From GSP: North on GSP to exit 142 (at Union Toll booth-far right as possible) to Rt 78 East. Take 1st exit and cross over Rt 78 and re-enter Rt 78 going West. Bear right onto Route 24 West. Take Exit 2B toward Florham Park onto CR-510 (CR-510=Columbia Turnpike=South Orange Avenue). Newark Academy is 4 miles on the left.

·         From South #2: From I-287: I-287 North towards Morristown. Merge onto NJ-24 East via exit 37 towards Springfield. Just under two miles take Exit 2B toward Florham Park onto CR-510 (CR-510=Columbia Turnpike=South Orange Avenue). Newark Academy is 4 miles on the left.

·         From East: Rt 78 West toward Clinton. Bear right onto Route 24 West. Take Exit 2B toward Florham Park onto CR-510 (CR-510=Columbia Turnpike=South Orange Avenue). Newark Academy is 4 miles on the left.

·         From West:  Rt. 78 East to I-287 North. Merge onto NJ-24 East via exit 37 towards Springfield. Just under two miles take Exit 2B toward Florham Park onto CR-510 (CR-510=Columbia Turnpike=South Orange Avenue). Newark Academy is 4 miles on the left.

ACCOMMODATIONS:

 

·         Westin Hotel: 2 Whippany Road, Morristown, New Jersey 07960     973-539-7300

 

·         Madison Hotel: 1 Convent Road, Morristown, New Jersey 07960    973-285-1800

 

·         Wellesley Hotel Whippany: 1255 Route 10, Whippany, New Jersey 07981    800-780-5733

 

·         Summerfield Suites:  194 Park Avenue, Morristown, New Jersey 07960     973-971-0008

 

 

DISTANCE DERBY 2006

ORDER OF EVENTS

 

SATURDAY, NOVEMBER 18, 2006

 

SESSION #1 – Open 100 yard Free and 400 yard IM:

Warm –Up:  12:00 pm (noon)    Meet Starts: 12:35 pm

 

Girls Evt. #

Age Group

Event

Age Group

Event

Boys

Evt. #

#1

Girls Open 1000 yard Free +

 Boys Open 1000 yard Free +

#2

#3

Girls Open 400 yard IM

Boys Open 400 yard IM

#4

 

+    - These events will be run fastest to slowest alternating girls and boys

 

SESSION #2   12 & Under Girls & Boys Session

Warm –Up: TBA (at the conclusion of session #1)           Meet Starts:  TBA

 

Girls Evt. #

Age Group

Event

Age Group

Event

Boys

Evt. #

#5

Girls 11-12 200  yd Free

 Boys 11-12 200 yd Free

#6

#7

Girls 10 & U 100 yd Free

Boys 10 & U 100 yd Free

#8

#9

Girls 11-12 200 yd Back

Boys 11-12 200 yd Back

#10

#11

Girls 10 & U 100 yd Back

Boys 10 & Under 100 yd Back

#12

#13

Girls 12 & Under 200 yd IM

Boys 12 & Under 200 yd IM

#14

#15

Girls 11-12 200 yd Breast

Boys 11-12 200 yd Breast

#16

#17

Girls 10 & U 100 yd Breast

Boys 10 & U 100 yd Breast

#18

#19

Girls 11-12 200 yd Butterfly

Boys 11-12 200 yd Butterfly

#20

#21

Girls 10 & U 100 yd Butterfly

Boys 10 & U 100 yd Butterfly

#22

 

 

 

DISTANCE DERBY 2006

ORDER OF EVENTS

 

SUNDAY, NOVEMBER 19, 2006

 

 

 

Distance Derby 06 - 11/18/2006 to 11/19/2006  Session Report

Session: 3   15 & Over & 13 & 14 Session                        Day of Meet: 2   Starts at 08:05 AM  

                                                                                                                                                                                                                           

 

#

Event

Entries

Heats

Starts at

 

23

Girls 15 & Over 200 Freestyle

18

3

08:05 AM

24

Boys 15 & Over 200 Freestyle

8

2

08:14 AM

35

Girls 13-14 200 Freestyle

31

6

08:20 AM

36

Boys 13-14 200 Freestyle

15

3

08:39 AM

25

Girls 15 & Over 200 Backstroke

10

2

08:48 AM

26

Boys 15 & Over 200 Backstroke

3

1

08:55 AM

37

Girls 13-14 200 Backstroke

23

4

08:58 AM

38

Boys 13-14 200 Backstroke

11

2

09:13 AM

27

Girls 15 & Over 200 IM

13

3

09:21 AM

28

Boys 15 & Over 200 IM

6

1

09:31 AM

39

Girls 13-14 200 IM

21

4

09:34 AM

40

Boys 13-14 200 IM

15

3

09:48 AM

29

Girls 15 & Over 200 Breaststroke

9

2

09:59 AM

30

Boys 15 & Over 200 Breaststroke

3

1

10:06 AM

41

Girls 13-14 200 Breaststroke

18

3

10:09 AM

42

Boys 13-14 200 Breaststroke

15

3

10:20 AM

31

Girls 15 & Over 200 Butterfly

4

1

10:32 AM

32

Boys 15 & Over 200 Butterfly

2

1

10:35 AM

43

Girls 13-14 200 Butterfly

8

2

10:38 AM

44

Boys 13-14 200 Butterfly

6

1

10:45 AM

 

Swimmer Count for Warm-ups: 106

239

48

 

  Finish Time         10:48 AM

 

 

SESSION #4– Open 500 yard Free

Warm –Up:  TBA Start: 30 Minutes after Warm-up

 

Girls Evt. #

Age Group

Event

Age Group

Event

Boys

Evt. #

#33

Girls Open 500 yard Free +

Boys Open 500 yard Free +

#34

 

+    - These events will be run fastest to slowest alternating girls and boys