Name of Meet

PIRATE SWIM CLUB PRESENTS

NEW JERSEY SWIMMING’S

Region A

                   Mini Championships 2012

AT SETON HALL UNIVERSITY in SOUTH ORANGE, NJ

February 19, 2012

 

Meet Sanction #:

NJS021912SC

In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

Date of Meet:

Sunday February 19, 2012

 

Location:

Imperatore Natatorium on the campus of Seton Hall University

 

Facility Info:

Seton Hall University’s pool is an 8 lane, 25-yard pool, equipped with a Colorado Timing System. The depth of the pool at the start end is 13.5 feet and the depth of the pool at the turn end is 3.5 feet.

 

Pool Certification Statement:

The competition course has not been certified in accordance with 104.2.2C(4). Note that this statement is a required meet announcement statement, and refers to the pre-certification of the pool length measurement in regards to National and World Record swims which may occur in the pool. The fact that this pool is not certified in accordance to 104.2.2C(4) does not impact on the validity of the times achieved in this pool. Times swum at this meet will in fact be entered in SWIMS and are eligible for qualifying for any other USA Swimming sanctioned competition.

Audio/Visual Recording Statement:

Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.

 

Meet Director:

Brian Ippolito, Meet Director, 368 Northfield Avenue, West Orange, NJ  07052

                                Phone: 973-669-8484    E-mail: brian.ippolito@verizon.net

 

Meet Referee:

 John Ciulla, 973-822-1437,  E-mail:ciulla.john@gmail.com

 

Meet Marshall

Marvin Navata, 973-669-0987  Emails: Guwapo1Ako@aol.com

Entry Coordinator:

Brian Ippolito, Meet Director, 368 Northfield Avenue, West Orange, NJ  07052

                                Phone: 973-669-8484    E-mail: brian.ippolito@verizon.net

 

Entry Deadline:

Entry Deadline Date: Thursday, February 9, 2012

 

All entries will be accepted up until the entry deadline.  As an NJS Championship designated meet, the 4 hour per session rule does not does not pertain to this meet.

 

Email entries to:  brian.ippolito@verizon.net 

 

Mail the entry summary, signed waiver and check to :

     Brian Ippolito, Meet Director, 368 Northfield Avenue, West Orange, NJ  07052

 

It is not necessary to use overnight or express mail to send hard copy and check, which are sent in support of an e-mailed entry.

 

NOTE:  The meet host reserves the right to scratch swimmers/teams that have not paid their entry fees and turned in their waiver forms by the start of the meet.

Meet Format

Waiver:

The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman.  These changes would be made for a more efficient swim meet for the swimmers and the host club.  Reasons for these changes include:

·         To allow more swimmers to swim.

·         To conform to facility capacity limits or for facility safety concerns.

·         To condense the meet into smaller time frame.

Some of the changes that can be made: 1) add a session, 2) heat limit distance events, 3) to condense sessions and 4) eliminate relays.

 

Internet Website Posting:

There is no official website for this meet.  Meet Information, Warm-up Assignments, Timing Assignments will be e-mailed and posted at:  www.njswim.org  All information concerning this meet will be e-mailed to all participating clubs.

 

Meet Requirement

Statement:

 In order to be eligible for the SC New Jersey Zone Championship Team or for NJ Swimming

Athlete Reimbursement for sectional and national level meets, NJ Swimming policy stipulates

certain participation requirements. As a NJ Swimming sanctioned meet, this meet counts towards those participation requirements.

Coaches’ Eligibility:

·         All coaches “on the deck” must be members of USA Swimming.

·         Coaches must have coaching card visible at all times while on deck.

·         Coaches must have a visible coaches card when entering hospitality area or when asking for food at concessions.

 

Swimmer Eligibility:

·         All swimmers must be members of USA Swimming to enter and compete in this meet.

·         All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events including relays.

·         This is a New Jersey Swimming Championship Meet; only New Jersey Swimming athletes may enter and compete in this meet.

·         All transfer swimmer(s) must swim unattached for 120 days from their last attached competition.  Swimmers must use an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form.

·         There will be 8 & Under, 7 & Under, and 6 & Under events offered.

·         There are no time standards being used in this meet.

·         Swimmers are permitted to enter 5 individual and 2 relay events.

·         Age for this meet is: Sunday February 19, 2012

SWIMMERS FROM THE TEAMS IN

MINI CHAMPS REGION-A ARE ELIGIBLE

 

Swimmers Unaccompanied by a USAS Certified Coach:

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. If a swimmer is not accompanied by a USA Swimming member coach, then it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. 

 

Meet Format:

·         This meet will be run in accordance to current USA Swimming Rules.

·         This meet will be run as a timed final meet

·         This meet will be pre-seeded will all lanes and heats listed on the meet program.

 

 

 

Meet Schedule:

 

Sunday February 19, 2012
Building will not open till 6:45 am

 

Session #1 – Girls’ Events

Warm-up: 7:00-7:30am.

Meet Starts: 7:45am.

Session #2 – Boys’ Events

Warm-up:TBA

Meet Starts:TBA

 

* Starting times for session #2 will be determined after entries are received and a

    time line created!

 

 

Warm-up Procedures:

 

 

        All teams must be given a minimum of thirty minutes of warm-ups.

·         Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines.  Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes.

·         All swimmers are entitled to a fair and comparable warm-up.  All teams MUST get the same opportunities for general warm-up lanes, sprint lanes, and pace lanes.

·         All swimmers must enter the pool from the starting end of the pool.

·         New Jersey Swimming officials will monitor warm-ups.

·         All general warm-up lanes will swim in a counterclockwise direction.

·         The warm-up session will be a 30-minute warm-up.  There will be designated sprint lanes/pace lanes during the last 10 minutes. If the number of entries dictate, then a second warm-up period will be added, with the warm-up periods divided by teams.

 

Entry Times:

·         New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.

·         All entry times must be in short course yards.

 

Check-In:

·         There is check in for this meet. The meet is pre-seeded and swimmers will be ushered to their starting blocks from the marshalling area. 

 

Starts:

·         ‘Fly-over’/‘Over-the-top’ starts will NOT be used.

 

Relays:

·         All relays MUST HAVE THE CORRECT FOUR NAMES LISTED AND THE CORECT ORDER for that relay to be eligible.

·         Coaches must turn in relay cards prior to that relay swimming listing correct swimmers names and correct order.

·         Relays will be pre-seeded and teams will report to the block.

        The 8 and 7 & Under 100 Yard Relays will start and finish at the diving end of the pool.           

 

         The2nd and 4th swimmers will start from in the water holding onto the wall until the

          previous swimmer touches.

Scoring:

·         Team Scoring will not be kept.

 

Awards:

·         MEDALS will be awarded to the top 6 individuals in each individual event.  Medals will be awarded to the top 3 relays.

 

Entry Fees:

·         Individual Entry Fee:  $5.00

·         Relay Entry Fee:  $8.00

·         Make checks payable to:  PIRATE SWIM CLUB

 

Admissions and

Programs:

·         Admission will be $6.00 for entire day. 

·         Cost of Program will be $4.00 per session or $6.00 for the entire meet.

 

Entries:

·         In accordance with NJS policy, team entries may be submitted by E-mail to: brian.ippolito@verizon.net

·         All entries must be Hy-Tek program entries as an attached file to an e-mail.

·         The meet entry coordinator will respond to e-mails entries within 48 hours.  If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the e-mailer’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail.  If you do not receive an e-mail response, you must contact the entry coordinator by email or phone.

·         An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each entry.

·         Accuracy of seed times is essential.  Incomplete entries will not be accepted.

·         Deck entries will not be accepted.  No phone or faxed entries will be accepted.

 

Results:

·         All Teams are asked on the meet Summary whether they want results mailed or e-mailed.

·         Results can be ordered from the admission table. For a cost of $10.00

 

Host Club

Responsibilities:

The host club responsibilities:

·         The host club will provide a single timer in each lane throughout the meet.

·         The host club will have stopwatches available for volunteers helping to time.

·         The host club will e-mail all club entries back to the participating clubs.

·         The host club will create a warm-up schedule that will be fair and equal to all teams.  This warm-up schedule will be e-mailed to all participating clubs no later than one week before the meet.

·         The host club will create timing assignments that are fair and equitable with as many teams participating as possible. These timing assignments will be e-mailed to all participating clubs no later than one week before the meet.

 

Participating Club

Responsibilities:

·         Participating clubs must help with timing assignments.  Timing assignments will be e-mailed to participating clubs one week prior to the meet.

·         Participating club parents must stay off the pool deck except for timing assignments.

·         Participating clubs should help with officiating whenever possible.  List the club contact for club officials on the meet summary.   Any of your club’s officials that can help with officiating should contact John Ciulla at 973-822-1437.  Their assistance will be greatly appreciated.  Please list a contact person for officials on your meet summary.

 

Concessions:

Food and Beverages will be available at reasonable costs.

 

Directions:

From the Garden State Parkway North or South take exit 145 to Rt. 280 West to the Day St. exit.  Come Up the ramp and go through the 1st light and the make 2 consecutive lefts and then the 1st right, Center St.  Proceed straight for approximately 1.8 miles.  This will bring you to South Orange Avenue.  Proceed directly across to the main gate of the University.  The 1st large building on the left is the Recreation Center.  Park in the vicinity and enter the building from the front.

 

 

 

 

 

 

 

 

 

 

 

 

REGION A – Pirate Swim Club at Seton Hall on Sunday, February 19, 2012

Participating TEAMS

BWTD

CJAC

DESC

EEX

ESC

FSPY

HACY

HCY

JCSC

MAY

MB

MCSC

MCY

MEY

OBY

OCY

OTT

PAA

PENN

PIAC

PPST

PSC

PTAC

PUST

RBY

RUT

RVYM

SAC

SDSC

SHU

TWST

WW

WY

XCEL

YWMC

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

     ORDER OF EVENTS

Sunday, February 19th, 2012

 

FIRST SESSION: GIRLS 8 & UNDER ONLY!

Warm-ups: 7:00a.m.    Meet Start 7:45 a.m.

 

SECOND SESSION: BOYS 8 & UNDER ONLY!

Warm-ups: TBA Meet Start: TBA

 

 

Girls

Evt. #

Age Group

Event

Boys

Evt. #

#1

8 & Under - 100 yd. Free Relay

#2

#3

7 & Under – 100 yd. Free Relay

#4

#5

8 & Under - 50 yd. Freestyle

#6

#7

6 & Under – 25 yd. Freestyle

#8

#9

8 & Under – 100 yd. Butterfly

#10

#11

7 & Under - 25 yd. Freestyle

#12

#13

8 & Under - 25 yd. Freestyle

#14

#15

8 & Under – 50 yd. Backstroke

#16

#17

6 & Under – 25 yd. Backstroke

#18

#19

8 & Under – 100 yd. Breaststroke

#20

#21

7 & Under – 25 yd. Backstroke

#22

#23

8 & Under – 25 yd. Backstroke

#24

#25

8 & Under – 50 yd. Breaststroke

#26

#27

8 & Under – 100 yd. Backstroke

#28

#29

7 & Under – 25 yd. Breaststroke

#30

#31

8 & Under – 25 yd. Breaststroke

#32

#33

8 & Under – 50 yd. Butterfly

#34

#35

8 & Under - 100 yd. Freestyle

#36

#37

7 & Under – 25 yd. Butterfly

#38

#39

8 & Under – 25 yd. Butterfly

#40

#41

7 & Under – 100 yd. Ind. Medley

#42

#43

8 & Under – 100 yd. Ind. Medley

#44

#45

8 & Under - 100 yd. Medley Relay

#46

 

                              

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                 PIRATE SWIM CLUB PRESENTS

          REGION-A MINI CHAMPIONSHIPS 2012

SUNDAY FEBRUARY 19th, 2012

 

***WAIVER***

 

In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA Swimming, New Jersey Swimming, Seton Hall University and Pirate Swim Club and their staffs for any injuries and/or expenses incurred by me/us at the swim meet, or while on the road to and from the meet.  I/we are USA Swimming registered athletes and eligible to compete in all the events I/we has entered.

 

NAME OF CLUB:                ________________________________________________________________

 

USS CLUB ABBREVIATION:         ___________________

 

SIGNATURE OF CLUB OFFICIAL, COACH, AND/OR PARENT OR GUARDIAN:

 

_________________________________________________________________________________ (Print Name)

 

__________________________________________________________________________________ (Signature)

 

__________________________________________________________________________________ (Address)

 

(Telephone) ____________________(E-mail)___________________________________________

 

NAME (S) OF COACHES:   _________________________________________

 

 

LOCATION OF CLUB:      _______________________________(City) _______________________(State)

 

NAME/PHONE NUMBER/ AND E-MAIL  OF PERSON TO CONTACT REGARDING THIS ENTRY:

 

______________________________________________________________________________________

 

NAME/PHONE NUMBER/ AND E-MAIL OF PERSON TO CONTACT REGARDING TIMERS/OFFICIALS:

 _____________________________________________________________________________________

 

NAME/PHONE NUMBER/AND E-MAIL/ AND ADDRESS OF PERSON TO RECEIVE FINAL RESULTS:

 _____________________________________________________________________________________

 

                                 

 Entry Fee summary:           # _________Individual Event Entries @ $5.00 = _________________

 

                                               #________Relay Event Entries @ $8.00  =_____________________

 

                 TOTAL ENTRY FEES = ____________________

       

         ALL CHECKS TO BE MADE PAYABLE TO:  PIRATE SWIM CLUB 

New Jersey Swimming, Inc.

Meet Verification Form

 

Club Name__________________________________Club  Code_________________________________

 

Coach’s Name_______________________________Phone #___________________________________

 

E-Mails’ Address______________________________________________________________________

 

Final Results Mailed to:_________________________________________________________________

 

Address______________________________________________________________________________

 

NewJersey

 

                                          

I hereby certify that all swimmers and coaches listed on the Master Entry Sheet or hard copy with disk entries, for ‘Pirate Swim Club NJ Swimming Mini Championships’ to be held on February 19th, 2012 at Seton Hall University are registered members of New Jersey Swimming/United States Swimming. All United States Swimming numbers are correctly listed and, unless otherwise noted, are not required to swim unattached (UN) due to the 120 day transfer. Also I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

 

 

Signature___________________________________Date_________________________

(Signature can be photocopied)

 

 

Article 302.4 of the United States Swimming Rules and regulations.

 

False Registration: An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with United States Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.

UNATTACHED SWIMMERS:     

 

 (1) _________________________________________  (2) ______________________________________

 

(3) _________________________________________  (4)_______________________________________

 

(5) __________________________________________(6)_______________________________________