Name of Meet:

HALL WINTER CLASSIC 2012

Meet Sanction #:

NJS011312SC

In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

Host Club:

This meet is hosted by: HALL AQUATIC CLUB

 

Dates of Meet:

Friday January 13th; Saturday, January 14th, and Sunday January 15th, 2012

 

Location:

Imperatore Natatorium on the campus of Seton Hall University.

Entry to the facility will be via the main entrance to Walsh Gym.

Facility Info:

Imperatore Natatorium, on the campus of Seton Hall University, is an 8 lane, 25 yard pool, with Colorado Timing. The depth at the deep end is 13.5 and the depth at the turn end is 3.5.

 

All swimmers, coaches, and parents are to enter pool via the side entrance from the lobby area.  There is gallery seating for all participants and spectators.  

 

ABSOLUTELY NO CHAIRS OR BLANKETS WILL BE ALLOWED IN THE LOBBY OR ALONG THE STAIRWAY.

Pool Certification Statement:

The competition course has not been certified in accordance with 104.2.2C(4). Note that this statement is a required meet announcement statement, and refers to the pre-certification of the pool length measurement in regards to National and World Record swims which may occur in the pool. The fact that this pool is not certified in accordance to 104.2.2C(4) does not impact on the validity of the times achieved in this pool. Times swum at this meet will in fact be entered in SWIMS and are eligible for qualifying for any other USA Swimming sanctioned competition.

Meet Director:

Ron Farina, 1.973.761.9594 or email Ronald.Farina@shu.edu

Meet Referee:

Peter Madley, pmadley@gmail.com

Safety Marshall:

Amy Farina, 1.973.761.9594 or email Ronald.Farina@shu.edu

Entry Coordinator:

BE Smartt, Inc will be the Entry Coordinator, email address: entries1@juno.com

·     1.609.558.0988

·     Best time to call - after 8:00PM and weekends

Entry Deadline:

All entries will be accepted on a first come basis.  Meet Entries will be taken until the meet fills. The host club must stay within the four hour per session rule.

 

Entry Deadline Date: Friday, December 30th, 2011

 

Email address: entries1@juno.com

 

Mail the entry summary, signed waiver and check to:

     BE SMARTT INC., 604 Paxson Avenue, Mercerville, NJ 08619

 

It is not necessary to use overnight or express mail to send hard copy and check, which are sent in support of an e-mailed entry.

Entries:

In accordance with NJS policy, team entries may be submitted by e-mail to entries1@juno.com. (please use HALLWINTER2012 in subject line) All entries must be Hy-Tek program entries as an attached file to an e-mail.

·     The meet entry coordinator will respond to e-mails entries within 48 hours.  If you do not receive an e-mail response within 48 hours, assume that your email has not been received. It then becomes the sender’s responsibility to make sure that the host club's meet entry coordinator receives the e-mail.  If you do not receive an e-mail response, you must contact the entry coordinator by email or phone.

·     An Entry Summary with a signed NJ Swimming waiver and a check must accompany or follow each entry.

·     Incomplete entries will not be accepted.

·     Deck entries will not be accepted. 

·     Teams entered will be posted at www.besmarttinc.com.

Meet Format Waiver:

The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman.  These changes would be made for a more efficient swim meet for the swimmers and the host club. 

·     To conform to facility capacity no more than 225 swimmers per session

Internet Website Posting:

·     Meet Website address:   www.besmarttinc.com

·     Pre-Meet Information posted on website.

·     Meet Information will be posted on the website.

·     Hy-Tek Events list (HYV.file) will be posted on the website.

·     List Teams whose entries have been received.

·     List Updated meet schedule.

·     List Warm-up Schedule and Team Warm-up Assignments.

·     List Timing assignments.

·     Post-Meet Information posted on website.

·     List Downloadable Results (CL.2 file)

·     List Downloadable Meet Back-up (Backup.zip File)

Meet Requirement

Statement:

In order to be eligible for the SC New Jersey Zone Championship Team or for NJ Swimming Athlete Reimbursement for sectional and national level meets, NJ Swimming policy stipulates certain participation requirements.  As a NJ Swimming sanctioned meet, this meet counts towards those participation requirements.

Coaches Eligibility:

All coaches “on the deck” must be registered with New Jersey Swimming and be members of USA Swimming.

·     Coaches must show coaching card for entrance to facility.

·     Coaches must have coaching card visible at all times while on deck.

Swimmer Eligibility:

·     All swimmers must be members of USA Swimming to enter and compete in this meet.  All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events including relays.  All transfer swimmer(s) must swim unattached for 120 days from their last attached competition.  Swimmers must us an UN- (New Team Alpha Code) as their team affiliation. All Unattached swimmers must be listed on the team’s official waiver entry form.

·     There will 10 & Under, 11-12, 13-14, 15-19 and 13-Over individual and relay events.

·     No time standards will used for this meet.

·     New Jersey Swimming only allows swimmers to compete in 3 individual events per day. 

·         Swimmers may compete in one (1) relay per day.

·    Age for this meet is calculated as of January 13th, 2012

Meet Format:

·         This meet will be run in accordance to current USA Swimming Rules. 

·         This meet will be run as a timed final meet.

·         This meet will be deck seeded with coaches checking in/scratching swimmers. 

·         When the seeding has been posted, swimmers will report to the blocks directly.

Swimmers Unaccompanied by a USAS Certified Coach:

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. If a swimmer is not accompanied by a USA Swimming member coach, then it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement. 

Meet Schedule:

The building opening time is no earlier than 7:00AM.  This meet will have one session on Friday evening, two sessions on Saturday, and three sessions on  Sunday.  Session/warm-up times will be determined after all entries are received and a timeline established.

 

Meet Schedule:

Friday

Warm-up

Start

Session 1

All 13/19’s

4:45p.m

5:50p.m.

Saturday

Warm-up

Start

Session 2

10&Under Girls and  11/12 Boys

  7:05 a.m.

  8:10 a.m.

Session 3

11/12 Girls and 10 & Under Boys

TBA*- End of Session 2

After 60 min. warm-up

 

 

 

 

Sunday

Warm-up

Start

Session 4

10&Under Girls and  11/12 Boys

  7:05 a.m.

  8:10 a.m.

Session 5

11/12 Girls and 10 & Under Boys

TBA**- End of Session 4

After 60 min. warm-up

Session 6

13/19’s

TBA**- End of Session 5

After 60 min. warm-up

 

* Start/warm-up times for sessions 3, 5 & 6 will be determined after entries are received and a timeline is created! Notification will be via email and posted on the web at www.besmarttinc.com

 

** On Sunday, the host club, with the approval of NJ Swimming, reserves the right to combine sessions if appropriate!  Notification will be via email and posted on the web at www.besmarttinc.com

 

Warm-up Procedures:

·     Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines.  Warm-ups will include general warm-up lanes, sprint lanes, and pace lanes.

·     All swimmers must enter the pool from the starting end of the pool.

·     New Jersey Swimming officials will monitor warm-ups.

Warm-up Procedures based upon number of entries:

·     Based on the number of swimmers/teams in the meet, there will either be a one-hour warm-up session with sprint lanes offered in the final 15 minutes, or the warm-up sessions will be two 30-minute warm-ups divided by teams with designated sprint/pace lanes during the last 10 minutes.

·     Teams will be notified via email and on the web at www.besmarttinc.com as to which warm-up procedure and schedule will be in force after all entries are received.

Entry Times:

·     New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time.  All entry times must be in short course yards.

Check-In:

·     All check-in sheets must be turned into the scoring table 30 minutes before the start of each session.  Swimmers that are swimming will have a line through their name.  Swimmers that are being scratched will have their names circled with a “SCR” next to the circle.  Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle. Failure to follow this procedure may result in the swimmer(s) being scratched from the session.

·     All relay events will have a positive check-in that will be posted at the scoring table; relay names need to be turned in prior to the start of the relay events for the session.

Starts:

·     New Jersey Swimming requires that whistle starts be used.

·     The host club will determine if "overhead/fly-over” starts will be used after a time line has been produced.  This information will be published in the pre-meet information.

Relays:

Coaches must turn in relay cards prior to that relay swimming, listing correct swimmers names and correct order.

Scoring:

This meet will not be scored.

Awards:

Custom ribbons will be awarded for the top 3 swimmers in each age group (10/Under, 11/12, 13/14, 15/19) in individual events, and to the top 3 teams in each relay event.

Entry Fees:

Individual Entry Fee:  $4.00;  Relay Entry Fee:  $8.00 

Make checks payable to:  HALL AQUATIC CLUB  (All entry fees are non-refundable)

Admissions and

  Programs:

Admission will be $6.00 per session.  Cost of programs will be $4.00 for Friday and $6.00 each for Saturday and Sunday.

 

Results:

Results will be sent via email and posted at www.besmarttinc.com

Host Club

Responsibilities:

The host club will provide a single timer in each lane through out the meet.

 

The entry coordinator will create a warm-up schedule and timing assignments that will be fair and equal to all teams.  This warm-up schedule will be e-mailed to all participating clubs and posted on the website at www.besmarttinc.com no later than one week before the meet.

Participating Club

Responsibilities:

Participating clubs must help with timing assignments.  Timing assignments will be e-mailed to participating clubs and posted on the swim meet website at  www.besmarttinc.com one week prior to the meet.

Participating club parents must stay off the pool deck except for timing assignments.

Participating clubs should help with officiating whenever possible.  List the club contact for club officials on the meet summary.

Food Concessions:

Food Concessions will be available in the lobby,

Vendor:

DJ Sports will be selling merchandise at the meet.

Hotels:

Holiday Inn Somerset, Davidson Avenue, Somerset, NJ 732.584.4610

Westin Hotel, 2 Whippany Road, Morristown, NJ, 973.539.7300

Wellesley Hotel, 1255 Route 10, Whippany, NJ, 800.780.5733

Summerfield Suites, 194 Park Avenue, Morristown, NJ, 973.971.008

Directions:

·     From I-280 Take Exit 11, Day Street/Essex Avenue, Orange. Off-ramp becomes Freeway Drive West. Make a left at the second light onto South Day Street (Joyce Carnegie Place). Make a left at the next light onto Freeway Drive East. Turn right at the next light onto South Center Street. (South Center Street becomes Centre Street.) Follow it approximately 2 miles to the intersection of South Orange Avenue and Centre Street. Enter the University through the Farinella Gate across the intersection on South Orange Avenue.

·     From the Garden State Parkway (North or South)
Take the Garden State Parkway to Exit 145. Follow directions for 280 West.

·     From New Jersey Turnpike: Take the New Jersey Turnpike to Exit 15W.  Follow directions for 280 West

 

 

 

EVENTS AND SESSIONS

 

SESSION 1:  FRIDAY PM

SESSION 4:  SUNDAY AM

1

Girls 13 & Over 200 Freestyle Relay

43

Girls 10 & Under 200 Medley Relay

2

Boys 13 & Over 200 Freestyle Relay

44

Boys 11-12 200 Medley Relay

3

Girls 13-14 200 Backstroke

45

Girls 10 & Under 100 Freestyle

4

Boys 13-14 200 Backstroke

46

Boys 11-12 100 Freestyle

5

Women 15-19 200 Backstroke

47

Girls 10 & Under 50 Backstroke

6

Men 15-19 200 Backstroke

48

Boys 11-12 50 Backstroke

7

Girls 13-14 100 Breaststroke

49

Girls 10 & Under 100 Breaststroke

8

Boys 13-14 100 Breaststroke

50

Boys 11-12 100 Breaststroke

9

Women 15-19 100 Breaststroke

51

Girls 10 & Under 50 Butterfly

10

Men 15-19 100 Breaststroke

52

Boys 11-12 50 Butterfly

11

Girls 13-14 200 Butterfly

53

Girls 10 & Under 100 IM

12

Boys 13-14 200 Butterfly

54

Boys 11-12 100 IM

13

Women 15-19 200 Butterfly

 

 

14

Men 15-19 200 Butterfly

SESSION 5: SUNDAY MID

15

Girls 13-14 100 Freestyle

55

Girls 11-12 200 Medley Relay

16

Boys 13-14 100 Freestyle

56

Boys 10 & Under 200 Medley Relay

17

Women 15-19 100 Freestyle

57

Girls 11-12 100 Freestyle

18

Men 15-19 100 Freestyle

58

Boys 10 & Under 100 Freestyle

19

Girls 13-14 200 IM

59

Girls 11-12 50 Backstroke

20

Boys 13-14 200 IM

60

Boys 10 & Under 50 Backstroke

21

Women 15-19 200 IM

61

Girls 11-12 100 Breaststroke

22

Men 15-19 200 IM

62

Boys 10 & Under 100 Breaststroke

 

 

63

Girls 11-12 50 Butterfly

SESSION 2:  SATURDAY AM

64

Boys 10 & Under 50 Butterfly

23

Girls 10 & Under 200 Freestyle Relay

65

Girls 11-12 100 IM

24

Boys 11-12 200 Freestyle Relay

66

Boys 10 & Under 100 IM

25

Girls 10 & Under 100 Backstroke

 

 

26

Boys 11-12 100 Backstroke

SESSION 6: SUNDAY PM

27

Girls 10 & Under 50 Freestyle

67

Girls 13 & Over 200 Medley Relay

28

Boys 11-12 50 Freestyle

68

Boys 13 & Over 200 Medley Relay

29

Girls 10 & Under 100 Butterfly

69

Girls 13-14 50 Freestyle

30

Boys 11-12 100 Butterfly

70

Boys 13-14 50 Freestyle

31

Girls 10 & Under 50 Breaststroke

71

Women 15-19 50 Freestyle

32

Boys 11-12 50 Breaststroke

72

Men 15-19 50 Freestyle

 

 

73

Girls 13-14 100 Backstroke

SESSION 3:  SATURDAY MID

74

Boys 13-14 100 Backstroke

33

Girls 11-12 200 Freestyle Relay

75

Women 15-19 100 Backstroke

34

Boys 10 & Under 200 Freestyle Relay

76

Men 15-19 100 Backstroke

35

Girls 11-12 100 Backstroke

77

Girls 13-14 200 Breaststroke

36

Boys 10 & Under 100 Backstroke

78

Boys 13-14 200 Breaststroke

37

Girls 11-12 50 Freestyle

79

Women 15-19 200 Breaststroke

38

Boys 10 & Under 50 Freestyle

80

Men 15-19 200 Breaststroke

39

Girls 11-12 100 Butterfly

81

Girls 13-14 100 Butterfly

40

Boys 10 & Under 100 Butterfly

82

Boys 13-14 100 Butterfly

41

Girls 11-12 50 Breaststroke

83

Women 15-19 100 Butterfly

42

Boys 10 & Under 50 Breaststroke

84

Men 15-19 100 Butterfly

 

 

85

Girls 13-14 200 Freestyle

 

 

86

Boys 13-14 200 Freestyle

 

 

87

Women 15-19 200 Freestyle

 

 

88

Men 15-19 200 Freestyle

 

HALL WINTER CLASSIC 2012

New Jersey Swimming Inc.

Official Meet Verification Form

 

Club Name: _____________________________________  Club Code: __________________

 

Club E-Mail Address: ___________________________________________

 

Head Coaches Name: _________________________________________________

           Club Address: _________________________________________________

                                       _________________________________________________

                                       _________________________________________________

 

I hereby certify that all swimmers and coaches listed on the entry or hard copy with disk entries, for the HALL WINTER CLASSIC 2012 to be held on Friday Jan. 13th, Saturday, Jan. 14th,   and Sunday, Jan. 15th, 2012  are registered members of New Jersey Swimming/ United States Swimming. All United States Swimming numbers are correctly listed and, unless otherwise noted, are not required to swim unattached (UN) due to the 120-day transfer.  Also I acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

 

Signature ___________________________________________  Date ______________

                                (Signature cannot be photocopied)

Article 302.4 of the USA Swimming Rules and regulations.

FALSE REGISTRATION:  An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with United States Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC and the LSC will be entitled to the fines imposed.

 

LIST ALL UNATTACHED SWIMMERS:

 

Unattached Swimmer _______________________,   Unattached Swimmer_______________________

 

Unattached Swimmer _______________________,   Unattached Swimmer ______________________

 

Unattached Swimmer _______________________,   Unattached Swimmer ______________________

 

Unattached Swimmer _______________________,   Unattached Swimmer ______________________

HALL WINTER CLASSIC 2012

ENTRY SUMMARY & WAIVER

 

 

Team:_______________________________           USA-S CLUB CODE:___________

 

WAIVER

In consideration of the acceptance of this entry, I/we herby, for myself/ourselves, my/ours heirs, administrators and assigns, waive and release any and all claims against USA-Swimming, NJ Swimming, Hall Aquatic Club, Seton Hall University, BE Smartt, Inc. and their staffs for any injuries and/or expenses incurred by me/us at the swim meet, or while on the road to and from the meet.  I/we am a/are USA Swimming registered and eligible to compete in all of the events I/we have entered.

 

 

                                                                        ____________________________________

                                                                        Signature of Club Official, Coach, and/or

                                                                        Parent or Guardian

 

Name of Club:_______________________________

USA Club Code:_____________________________

Name(s) of Coach(es)_________________________

Address:____________________________________

Phone #:____________________________________

 

 

Contact Person Responsible for Entries:____________________________________

Phone #:______________________________________________________________

Fax #:________________________________________________________________

E-Mail:_______________________________________________________________

 

Contact Person Regarding Timers and Officials:_______________________________

Phone #:_______________________________________________________________

Fax#:_________________________________________________________________

E-Mail:_______________________________________________________________

 

ENTRY FEE SUMMARY

 

Total # of Individual Entries ________  x $4.00 = $ ____________

Total # of Relays __________ x  $8.00 = $ ____________

 

MAKE CHECKS PAYABLE TO: HALL AQUATIC CLUB