THE CERA VE
INVITATIONAL
BERKELEY AQUATIC CLUB’S TWENTY FIRST
ANNUAL WINTER LONG COURSE SWIM MEET
NJ SWIMMING
SANCTION #: NJS011312LC
Hosted by
BERKELEY AQUATIC CLUB and RUTGERS UNIVERSITY
DATES: Friday,
January 13, 2012
Saturday, January 14, 2012
Sunday, January 15, 2012
Location: Sonny Werblin
Recreation Center
Rutgers University
656 Bartholomew Road
Piscataway, NJ 08854
732-445-0460 (for emergencies ONLY)
The pool is Olympic-sized: 8 lanes by 50 meters. The pool uses pedestal-style starting
blocks, with non-turbulent lane lines, and a Colorado Timing system. The pool is 6’ deep at the starting blocks
and ranges from 14’ in the outside lanes to 17’ in the middle lanes at the
bulkhead. There are two auxiliary
pools, known as "patio pools" (for warm-up and warm-down.) The depth of the patio pool farthest from
the competition pool ranges from 4’ at the edge nearest the patio doors to 4’6”
at the edge nearest the other patio pool.
The other patio pool has a variable depth and is normally at 6’ for
meets. There is seating for 1,000
spectators, including 400 chair-backed seats.
The remaining seating is bleacher style. Parking is available in various
Rutgers lots. Please park only where
“SWIM MEET PARKING” signs are posted and follow the instruction of the Rutgers
Security Guards.
MEET DIRECTOR:
Nancy King Contact at bacmeetentries@bluestreakaquatic.com or 973-376-1783
MEET REFEREE:
Eric Schott at Eric.Schott@timewarner.com
MEET MARSHALL:
Eric Fucito Contact at
ericf7cito@optonline.net
ENTRY COORDINATOR: Nancy
King Contact at bacmeetentries@bluestreakaquatic.com or 973-376-1783
ENTRY
DEADLINE:
Entries must be received no later than December 21, 2011.
All entries will be entered in the order received, regardless of
LSC affiliation, as space allows. Berkeley Aquatic Club must adhere to NJ
Swimming’s four hour per session limit.
Entries will not be accepted after December 21, 2011.
1.
Entries
will not be considered complete unless the waiver form is received. In accordance with the New Jersey Swimming rules, a non-refundable
entry fee of $6.00 per Prelim/Final Event, $5.00 per Timed Final Event and
$9.00 per relay event must accompany the entries.
2. Make checks payable to "Blue Streak Aquatic".
MEET FORMAT
WAIVER:
The host club has the right to change the format of
the meet with the approval of the sanctioning chairman and age group or senior
chairman. These changes would be made
for a more efficient swim meet for the swimmers and the host club. Reasons for these changes include: to allow more swimmers to swim; to conform
to facility capacity limits or for facility safety concerns; to condense the
meet into smaller time frame.
INTERNET
WEBSITE
POSTING:
Meet information and
Hy-Tek event lists, one with
time standards for New Jersey LSC teams and one with time standards for
non-New Jersey LSC teams, importable into Team Manager, will be posted on the
Berkeley Aquatic and New Jersey Swimming websites:
www.berkeleyaquatic.org and www.njswim.org
Psych sheets will be posted on the website no later
than the Tuesday before the meet.
Session by session results will be posted at the end of each day and
final results, in HTML and Word format will be posted by 5 p.m. the Monday
following the meet. A Hy-Tek file of
results, including splits, will also be available on the website. Berkeley Aquatic provides all timers and
there is only one warm up session, so no warm up or timing schedule will be
posted.
Any changes to the meet format or schedule will be
posted on the websites.
MEET REQUIREMENT
STATEMENT: In order to be eligible for
the SC New Jersey Zone Championship Team or for NJ Swimming Athlete
Reimbursement for sectional and national level meets, NJ Swimming policy
stipulates certain participation requirements.
As a NJ Swimming sanctioned meet, this meet counts towards those
participation requirements.
Note that
the times achieved at this meet may be used to qualify one for the summer LC
Zone meet. However, participation in
this meet does not count toward the sanctioned summer
meet participation requirement for the NJ Swimming summer LC Zone team.
COACHES:
All coaches “on the deck”
must be registered with USA Swimming and be current Members of USA
Swimming. Coaches must show coaching
card with background check validation for entrance to facility. Coaches must show coaching card before
picking up any meet information or scratch sheets. Coaches must have coaching card visible at all times while on
deck and when entering the hospitality area.
OFFICIALS:
Participating clubs are requested to provide as many USA-S certified
officials as possible. Please email Eric Schott at Eric.Schott@timewarner.com to volunteer. Please include the
days and sessions you are able to work.
Officials working any session of the meet must present their 2012 Swimming Officials’ credentials, as well as
their 2012 USA Swimming membership card:
(1) to admissions when entering the building and (2) to the Meet Referee
on deck; otherwise, admission will be charged and the Official will not be
eligible to work the meet.
BAC has applied to have this meet
designated as a “qualifying meet”
under the national officials certification
program. Any official interested in
being evaluated should contact Sarah Levine sarlevine@aol.com to
apply for evaluation.
Details on national certification can be found on the
USA Swimming website.
SWIMMER
ELIGIBILITY: Swimmers must be USA-S registered (or other FINA member) in
order to compete in this meet. All
swimmers must be listed in the team’s official entry file in order to
participate in the meet, including relay
only swimmers. Any transfer
swimmer(s) must swim unattached for 120 days from their last competition. Please enter them as a separate team
named: XXXUN where XXX are the first
three letters of your team abbreviation.
Entries for swimmers without valid current USA-S registrations will not
be entered in the meet. NJ Swimming
performs a registration check a few days after the official deadline and
ineligible swimmers will be notified at that time.
All
swimmers must meet the attached time standards. Times converted from Short Course times are allowed.
All swimmers are limited to
a maximum of 3 individual events + 1 relay per day
Age group is determined by
the swimmer's age on Friday, January 13, 2012.
Swimmers entered in more than three (3) individual
events in a preliminary or timed final session and who fail to scratch down to
three or fewer events before the check-in/scratch deadline established for the
session will only be eligible to swim in the first three (3) chronological
events for which the swimmer was entered in that session.
SWIMMERS
UNACCOMPANIPED
BY A USAS
CERTIFIED
COACH: Any
swimmer entered in the meet must be certified
by a USA Swimming member coach as being proficient in performing a racing start
or must start each race from within the water. If a swimmer is not accompanied by a USA Swimming member coach, then it is the responsibility of
the swimmer or the swimmer’s legal guardian to ensure compliance with this
requirement.
SCRATCH
RULE:
For Senior Finals, the
Scratch Rule for Championship Finals, as specified in the New Jersey Swimming
Policy Handbook, will be followed. In
addition, a $50 fine will be imposed for those failing to show up for Sunday
night finals.
MEET FORMAT:
This
meet will be run in accordance with current USA Swimming rules.
All Age
Group events will be swum as timed finals.
Senior individual events, with the exception of the 800 and 1500, will be a trials and finals format with
bonus, consolation and championship finals (fastest 24 swimmers from
preliminaries) held in the evening session.
The 1500 and 800 will be swum as timed finals with the fastest heat swum
in the evening with Finals. The remaining heats will be swum fastest to
slowest, alternating heats of men and women.
Teams are
limited to 2 relays per event. All
relays are timed finals. The top 16
seeded relays will be swum at night.
All other heats of relays will be run at the end of the preliminary
session prior to the 800 and 1500 Freestyle heats. If you ONLY want to swim in the morning and DO NOT want to swim
in the evening, you must indicate this in the email when you send in your
entries.
SCHEDULE: Senior Prelims: Warm-Up: 7:15AM – 8:15AM
Start: 8:20AM
Age
Group Events: Warm-Up: 12:45PM – 1:30PM
Start: 1:35PM
Senior
Finals: Warm-Up 5:00PM
Start: 6:05PM
DOORS OPEN AT 7:00 A.M. - NO EARLIER
WARM UP
PROCEDURES:
All teams will warm up at
the same time. Lanes will not be
assigned. Circle swimming will be in
the counter clock wise direction. Entry
shall be from the starting block end of the pool and must be feet first
entry. At the Meet Referee’s
discretion, Lane 1 may be designated a pace lane and Lanes 6, 7 and/or 8 may be designated one way lanes. Relay starts may not be used. Swimmers may not exit or enter from the
bulkhead end of the pool. The warm-up will be conducted in accordance with New
Jersey Swimming Warm up Policies.
ENTRY TIMES:
All entry times must meet
the attached qualification times.
Please note that there are two separate qualification times for the
distance events, one for members of the New Jersey LSC and one for everyone
else. Times may be converted from short
course times but must be entered as meter times.
CHECK-IN:
All check in sheets must be
turned into the control room 30 minutes after the start of warm up. Swimmers who are present and swimming will
have lines through their names.
Swimmers who are being scratched will have their names circled with
“SCR” next to the circle. Swimmers
scratching a single event will have a line through their names and the event
number circled with “SCR” next to the circle.
Please use a simple line, not a scribble, so that the name can still be
read. Failure to follow this procedure will result in the swimmer(s) being
scratched from the session.
DISTANCE
EVENTS: The Senior 800
and 1500 freestyles are timed final events and will be limited to the fastest
24 entries unless time permits more heats to be swum. The fastest heat of each event will be swum in the finals
session. The remaining 2 heats (and any
additional heats) will be swum fastest to slowest, alternating heats of women
and men, at the end of the preliminary sessions on Saturday and Sunday. Swimmers in the 800 & 1500 must provide
their own people to count but Berkeley Aquatic will provide all timers.
Swimmers who enter these two
distance events must prove their qualifying time by listing date and name of
meet on the entry form. There are two
cut-off times for the 800 and 1500 freestyle.
Non-New Jersey swimmers must meet or better the faster cut-off time.
HEAT LIMITED
EVENTS:
The 800 and 1500 are limited
to 3 heats (24 swimmers), unless time permits more heats to be swum. That decision will be made the day of the
meet, after scratches. Psych sheets
will be posted on www.berkeleyaquatic.org.
If the meet director suspects that the
number of heats will be limited, she will contact all the clubs with swimmers
entered in the distance events by email, not later than the Tuesday before the
meet. In the event that Berkeley
Aquatic Club limits the number of heats of the distance events and some
swimmers who have previously entered are not allowed to swim, entry fees will
be refunded at the control room after the distance event is seeded and heat
sheets posted.
RELAYS:
Teams may enter no more than 2 relay teams per event.
All relays must have the
correct four names listed on the relay card in the correct order for that relay
to be eligible. Coaches must turn in
relay cards no later than 30 minutes prior to the event. All swimmers must be
listed in the team’s official entry file in order to participate in the meet, including relay only swimmers. The order of the swimmers and the names may
be changed by notifying the timer in the relay lane or the computer desk but
must be done prior to the start of the heat.
No changes will be made after the relay is swum.
SCORING:
Scoring for the team title
will be through 16 places for Senior events as follows: (20,17,16,15,14,13,12,11,9,7,6,5,4,3,2,1)
for individual events and for relay events (40,34,32,30,28,26,24,22,18,14,12,10,8,6,4,2). Scoring for the team title will be through 8
places for Age Group Individual events as follows: (9,7,6,5,4,3,2,1).
AWARDS: Medals
will be presented to the top 3 finishers in individual events and to the top 3
finishers in relay events. Trophies
will be presented to three teams accumulating the highest scores.
ENTRY FEES:
Senior Prelim/Final Events:
$6.00
Senior Timed Final Events: $5.00
Age Group Individual Events:
$5.00
Relay events: $9.00
ADMISSION AND
PROGRAMS:
Admission will be $6.00 per
morning or afternoon session
Programs will be $10.00 for
psych sheets for the entire meet. If
time allows, heat sheets will be printed after the start of the session and
distributed to anyone who has a program.
Finals admission will be
$5.00 and will include a heat sheet program
ENTRIES:
Entries must be submitted in
a Hy-Tek file by Email to bacmeetentries@bluestreakaquatic.com.
Checks, entry summaries and waivers must be mailed to Berkeley Aquatic
Club.
Berkeley Aquatic Club
CeraVe Invitational
P.O. Box 215
Berkeley
Heights, NJ 07922
Telephone: (908) 464-0574
The meet entry coordinator
will respond to emails within 48 hours.
If you do not receive an email response within 48 hours, assume that
your email has not been received. It is
the emailer’s responsibility to make
sure that the email is received by the entry coordinator. If you do not receive an email response, you
must contact the entry coordinator by email or phone. Entries must be submitted in meters times only but may be
converted from yards. No phone or faxed
entries will be accepted. It is not
necessary to overnight or express mail checks and waivers, just regular mail to
the address above.
Note: Fed-Ex, Airborne and other carriers cannot
deliver to P.O. Boxes. If you mail your
entries directly to our facility and not to our P.O. Box, we may not receive it
in a timely manner and are not responsible.
Please send mail only to our P.O. Box.
RESULTS:
Results will be posted at www.berkeleyaquatic.org
each evening. Results in Word, HTML and
a Hy-Tek file, including splits, suitable for downloading into Team Manager
will be posted the day after the meet.
HOST CLUB RESPONSIBILITIES:
Berkeley Aquatic Club (BAC) will provide all timers.
A hospitality room will be
maintained for coaches and officials.
It is located behind the control room on the pool deck.
PARTICIPATING CLUB
RESPONSIBILITIES:
Participating clubs are
encouraged to provide as many certified officials as possible. Contact Eric
Schott at Eric.Schott@timewarner.
Participating club parents
must stay off the pool deck.
No pets are allowed!!!
CONCESSIONS: Rutgers
University will provide a varied menu of hot and cold refreshments until 5pm
each evening throughout the competition.
VENDOR: The Metro Swim Shop will be
located at the opposite end of the Concourse from the spectator entrance.
HOTELS:
