Name of Meet:	HAMILTON YMCA AQUATIC CLUB SUMMER SOLSTICE CLASSIC @ RUTGERS UNIVERSITY
Meet Sanction #:	Sanction #NJ#061910LC
Host Club:	Hamilton YMCA Aquatic Club.
Date of Meet:	Saturday, June 19, and Sunday, June 20, 2010
Location:	· The pool is located in the Sonny Werblin Recreation Center on the Busch Campus at Rutgers University in Piscataway, New Jersey. The Center's main number is 732-445-0460; (this number is for emergencies only). All calls regarding this meet should be directed to the Meet Director. · There are two auxiliary pools, known as "patio pools" (for warm-up and warm-down), and seating for 1,000 spectators, including 400 chair-backed seats. The remaining seating is bleacher style. · The minimum water depth in the competition pool is 6 ft.
Meet Director:	Ellen Mace, entries1@juno.com, 609.558.0988
Meet Referee:	John Kelly: kelly512@optonline.net
Meet Marshall:	Chuck Hutton: chuckhutton@optonline.net
Entry Coordinator:	Ellen Mace of BE Smartt, Inc., entries1@juno.com. (609) 558-0988 Best time to call after 8:00 p.m. and weekends.
Entry Deadline:	· No entries will be accepted before noon on May 19, 2010 Meet entries will be taken until the meet fills. The host club must stay within the four-hour-per-session rule. Team entries will be considered accepted when entries are inputted into Meet Manager. The entry deadline is Friday, June 11, 2010. Mail entries to BE Smartt, Inc., 604 Paxson Avenue, Mercerville, NJ 08619. If you are mailing your entries, we recommend sending them via overnight delivery or express mail, but waive the signature.
Entries:	In accordance with NJS policy, team entries may be submitted by e-mail to entries1@juno.com. (please use SOLSTICE2010 in subject line). All entries must be Hy-Tek program entries either on a 3½" diskette or as an e-mail file attachment. The meet entry coordinator will respond to e-mail entries within 48 hours. If you do not receive an e-mail response within 48 hours, assume that your e-mail has not been received. It then becomes the sender’s responsibility to make sure that the host club’s meet entry coordinator receives the e-mail. If you do not receive an e-mail response, you must contact the entry coordinator by e-mail or phone, or mail your entries. An Entry Summary with a signed NJS waiver and a check must accompany or follow each mailed entry. The host club has the right to scratch swimmers/teams if entry fees and waivers are not received prior to the start of the meet. Incomplete entries will not be accepted. Deck entries will not be accepted. Teams entered will be posted at www.besmarttinc.com.
Meet Format Waiver:	The host club has the right to change the format of the meet with the approval of the sanctioning chairman and age group or senior chairman. These changes would be made for a more efficient swim meet for the swimmers and the host club. A reason for change would be: To conform to facility capacity, there will be no more than 350 swimmers per session.
Internet Website Posting:	· Meet Website address is www.besmarttinc.com. · The following pre-meet Information will be posted on the website: Meet information. Hy-Tek Events list (.HYV file). Teams whose entries have been received. Updated meet schedule. Warm-up schedule and team warm-up assignments. Timing assignments. · The following post-meet information will be posted on website: List downloadable results (HY3.zip file). List downloadable meet back-up (backup.zip file).
Meet Requirement Statement:	This meet does qualify as “one” of the “two” required long-course meets to be eligible for the New Jersey LC Zone Championship Team or for New Jersey National Championship Reimbursement.
Coaches Eligibility:	All coaches “on the deck” must be a registered member of USA Swimming. Coaches must have coaching card visible at all times.
Swimmer Eligibility:	· All swimmers must be members of USA Swimming to enter and compete in this meet. All swimmers must be listed on a team’s official entry form to be eligible to participate in this swim meet in any events, including relays. All transfer swimmer(s) must swim unattached for 120 days from their last attached competition. Swimmers must use “UN-<New Team Alpha Code>” as their team affiliation. All unattached swimmers must be listed on the team’s official waiver entry form. · No time standards will be used for this meet. · New Jersey Swimming allows swimmers to compete in only 3 individual events per day. · Age for this meet is calculated as of June 19, 2010.
Meet Format:	This meet will be run in accordance with current USA Swimming Rules. This meet will be run as a timed-final meet. This meet will be deck-seeded with coaches checking in/scratching all swimmers. When the seeding has been posted, swimmers will report directly to the blocks.
Meet Schedule:	The building opening time is no sooner than 7:00 a.m. This meet will have three sessions on Saturday and three sessions on Sunday.

Meet Schedule:

Saturday		Warm-Up	Start
Session 1	13/19’s – Check-in by 7:50 a.m.	7:15 a.m.	8:20 a.m.
Session 2	13/19 400s – Positive check-in by noon Will be run slowest to fastest; swimmers will provide their own timers.	12:30PM	1:15PM
Session 3	All 12/Unders—Check-in 30 minutes before start.	TBA	TBA
Sunday		Warm-Up	Start
Session 4	All 13/19’s – Check-in by 7:50 a.m.	7:15 a.m.	8:20 a.m.
Session 5	13/19 400’s –Check-in 30 minutes before start. Will be run slowest to fastest; swimmers will provide their own timers	12:30PM	1:15PM
Session 6	All 12/Under —Check-in 30 minutes before start.	TBA	TBA

Warm-up Procedures:	· Warm-ups will be run under New Jersey Swimming Warm-up and Safety Guidelines. · Entry Into Pool: · All swimmers must enter the pool from the starting end of the pool. Host Team Monitoring Warm-ups. · The warm-ups will be monitored by the Hamilton Aquatic Club meet marshals. · All general warm-up lanes will swim in a counterclockwise direction. Warm-up Schedules. · The warm-up sessions will be divided fairly and equitably by teams. There will be specific assigned lanes for each team.
Entry Times:	· New Jersey Swimming does not allow ‘NT’ or ‘No Time’ to be used as an entry time. All entry times must be in long course meters.
Check-In:	· All check-in sheets must be turned into the scoring table 30 minutes before the start of each session. Swimmers who are swimming will have a line through their name. Swimmers who are being scratched will have their names circled with a “SCR” next to the circle. Swimmers scratching a single event will have a line through his/her name and the event number circled with “SCR” next to the circle. Failure to follow this procedure will result in the swimmer(s) being scratched from the session.
Starts:	· New Jersey Swimming requires that whistle starts be used. · The host club will determine if "overhead/fly-over” starts will be used after a time line has been produced. This information will be published in the pre-meet information and posted at www.besmarttinc.com.
Scoring:	There will be no team scoring. For award purposes: swimmers in 13/19 age groups will be scored separately as 13/14 and 15/19.
Awards:	Medals will be awarded for the top 3 swimmers in all age groups and for 13/14s and 15/19s, in the combined 13/19 individual age group events.
Entry Fees:	Individual Entry Fee is $4.00. Make checks payable to HAMILTON YMCA AQUATIC CLUB.
Admissions and Programs:	Admission will be $7.00 per person/per session. The program will be $10.00 for a two-day program.
Results:	All teams must request on the Meet Summary whether they want results mailed or e-mailed.
Host Club Responsibilities:	The host club will provide a single timer in each lane throughout the meet. The entry coordinator will create a warm-up schedule and timing assignments that will be fair and equal to all teams. This warm-up schedule will be e-mailed to all participating clubs and posted on the website www.besmarttinc.com no later than 72 hours before the meet.
Participating Club Responsibilities:	Participating clubs must help with timing assignments. Timing assignments will be e-mailed to participating clubs and posted on the swim meet website www.besmarttinc.com 72-hours prior to the meet. Participating club parents must stay off the pool deck except to report for timing assignments. Participating clubs should help with officiating whenever possible. List the club contact for club officials on the meet summary.
Food Concessions:	Light refreshments will be available
Vendor:	A swim vendor will be selling merchandise at the meet.
Directions:	From the NJ Turnpike, North or South - Take Exit 9-New Brunswick and pay toll. **Follow signs for Route 18 North-New Brunswick. Proceed along Route 18 North, crossing the Raritan River on the John Lynch Bridge, approximately 3.7 miles. Continue to Busch Campus Exit, bear right on exit ramp and proceed on the entrance road to the traffic circle. Bear right at first turn off, go to first intersection, turn left to lot 64. From the Garden State Parkway Traveling South - Follow Parkway South to Exit 129-New Jersey Turnpike. Travel south on the New Jersey Turnpike to Exit 9-New Brunswick. Follow directions from ** above. From the Garden State Parkway Traveling North - Follow Parkway North to Exit 105- Route 18. Take Route 18 North and follow directions from ** above. From Route 287 Traveling North - Take Route 287 North to Exit 9 (River Road, Bound Brook, Highland Park, 514 Spur). Follow River Road (514 Spur South) approximately 2 miles to Hoes Lane, turn left about ½ mile bear right and on campus just past the golf course entrance. At the traffic circle, take the 3^rd exit (Bartholomew Rd.). At stop sign, turn left to lot 64. From Route 287 Traveling South - Take Route 287 South to Exit 9 (River Road, Bound Brook, Highland Park, 514 Spur) Follow River Road (514 Spur South) approximately 2 miles to Hoes Lane West, turn left about ½ mile bear right and on campus just past the golf course entrance. At the traffic circle, take the 3^rd exit (Bartholomew Rd.). At stop sign, turn left to lot 64. ·From US Highway 1, North or South - Take the exit for Route 18 North - New Brunswick and proceed from ** above.
Hotels:	Host Hotel: Somerset Holiday Inn, (732) 584-4612; ask for special Summer Solstice rates. The Crowne Plaza, 1.732.716.1175 The Courtyard by Marriott on Davidson Avenue The Doubletree Executive Somerset on Atrium Drive

Events List

#	Event Name	#	Event Name
SATURDAY AM - 13-19 Events		SUNDAY AM - 13-19 Events
1	Boys 13-19 200 IM	36	Girls 13-19 200 Butterfly
2	Girls 13-19 200 Freestyle	37	Boys 13-19 200 Butterfly
3	Boys 13-19 200 Freestyle	38	Girls 13-19 50 Breaststroke
4	Girls 13-19 50 Backstroke	39	Boys 13-19 50 Breaststroke
5	Boys 13-19 50 Backstroke	40	Girls 13-19 100 Backstroke
6	Girls 13-19 100 Breaststroke	41	Boys 13-19 100 Backstroke
7	Boys 13-19 100 Breaststroke	42	Girls 13-19 50 Butterfly
8	Girls 13-19 100 Butterfly	43	Boys 13-19 50 Butterfly
9	Boys 13-19 100 Butterfly	44	Girls 13-19 200 Breaststroke
10	Girls 13-19 200 Backstroke	45	Boys 13-19 200 Breaststroke
11	Boys 13-19 200 Backstroke	46	Girls 13-19 100 Freestyle
12	Girls 13-19 50 Freestyle	47	Boys 13-19 100 Freestyle
13	Boys 13-19 50 Freestyle	48	Girls 13-19 200 IM
SATURDAY MID - 13/19 Distance		SUNDAY MID - 13/19 Distance
14	Girls 13-19 400 IM	49	Girls 13-19 400 Freestyle
15	Boys 13-19 400 Freestyle	50	Boys 13-19 400 IM
SATURDAY PM - 12-and-Under Events		SUNDAY PM - 12-and-Under Events
16	Girls 10 & Under 200 Freestyle	51	Girls 10 & Under 200 IM
17	Boys 10 & Under 200 Freestyle	52	Boys 10 & Under 200 IM
18	Girls 11-12 200 Freestyle	53	Girls 11-12 200 IM
19	Boys 11-12 200 Freestyle	54	Boys 11-12 200 IM
20	Girls 10 & Under 100 Breaststroke	55	Girls 10 & Under 50 Breaststroke
21	Boys 10 & Under 100 Breaststroke	56	Boys 10 & Under 50 Breaststroke
22	Girls 11-12 100 Breaststroke	57	Girls 11-12 50 Breaststroke
23	Boys 11-12 100 Breaststroke	58	Boys 11-12 50 Breaststroke
24	Girls 10 & Under 50 Backstroke	59	Girls 10 & Under 100 Backstroke
25	Boys 10 & Under 50 Backstroke	60	Boys 10 & Under 100 Backstroke
26	Girls 11-12 50 Backstroke	61	Girls 11-12 100 Backstroke
27	Boys 11-12 50 Backstroke	62	Boys 11-12 100 Backstroke
28	Girls 10 & Under 100 Butterfly	63	Girls 10 & Under 50 Butterfly
29	Boys 10 & Under 100 Butterfly	64	Boys 10 & Under 50 Butterfly
30	Girls 11-12 100 Butterfly	65	Girls 11-12 50 Butterfly
31	Boys 11-12 100 Butterfly	66	Boys 11-12 50 Butterfly
32	Girls 10 & Under 50 Freestyle	67	Girls 10 & Under 100 Freestyle
33	Boys 10 & Under 50 Freestyle	68	Boys 10 & Under 100 Freestyle
34	Girls 11-12 50 Freestyle	69	Girls 11-12 100 Freestyle
35	Boys 11-12 50 Freestyle	70	Boys 11-12 100 Freestyle

New Jersey Swimming Inc.

Official Meet Verification Form

Club Name: Club Code: __________________

Club E-Mail Address: __________________________________________

Head Coach’s Name: _________________________________________________

Club Address: _________________________________________________

_________________________________________________

_________________________________________________

I hereby certify that all swimmers and coaches listed on the entry or hard copy with disk entries for the 2010 SUMMER SOLSTICE CLASSIC to be held on June 19^th and 20^th, 2010, are registered members of New Jersey Swimming/United States Swimming. All United States Swimming numbers are correctly listed and, unless otherwise noted, are not required to swim unattached (UN) due to the 120-day transfer. I also acknowledge that deck access is limited to coaches and/or officials working the meet and displaying their credentials.

Signature: ___________________________________________ Date: ______________

(Signature cannot be photocopied)

Article 302.4 of the USA Swimming Rules and Regulations

FALSE REGISTRATION. An LSC may impose a fine of up to $100 per event against a member coach or a member club’s representative signing a document which indicates a swimmer is registered with United States Swimming for a meet when that swimmer is not properly registered or eligible to compete for that club. This will be enforced by the LSC, and the LSC will be entitled to the fines imposed.

LIST ALL UNATTACHED SWIMMERS BELOW

2010 SUMMER SOLSTICE CLASSIC

ENTRY SUMMARY

Team: USA-S Club Code:

WAIVER

In consideration of the acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators and assigns, waive and release any and all claims against USA Swimming, Hamilton YMCA Aquatic Club, Rutgers University, BE Smartt, Inc., and their staff for any injuries and/or expenses incurred by me/us at the swim meet or while on the road to and from the meet. I/we am/are a bona-fide amateur athlete(s), USA-S-registered, and eligible to compete in all of the events I/we have entered.

Signature of Club Official, Coach, and/or Parent or Guardian

Coach(s):

Address:

Telephone: ( ) - .

Contact Person for Entries Contact Person for Timers and Officials

Name:

E-Mail:

Telephone: ( ) - . ( ) -

Fax: ( ) - . ( ) -

ENTRY FEE SUMMARY

Total # of Individual Entries x $4.00 = $

Totals: $____________________

Make checks payable to “Hamilton YMCA Aquatic Club”